Administrative Assistant

Talentify; Woburn (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Talentify is seeking an Administrative Assistant in the Woburn, MA area to support daily office operations, purchasing activities, and customer-related administrative tasks. This temp-to-hire opportunity offers the chance to contribute within a growing team and to advance with a stable organization.

The ideal candidate will be detail-oriented, organized, dependable, and capable of collaborative work in a small team. Proficiency with Microsoft Office and strong communication skills are required.

Qualifications

• 2–4 years of administrative experience preferred.
• Strong attention to detail and organizational skills.
• Dependable, professional, and eager to learn.
• Positive attitude with strong communication skills.
• Ability to work well within a small, collaborative team environment.

Responsibilities

• Provide daily administrative support to ensure smooth office operations
• Assist with purchasing activities including vendor communication, order placement, and delivery tracking
• Support bookkeeping functions such as invoice processing, data entry, and record maintenance
• Maintain accurate documentation related to purchasing, compliance, and financial records
• Assist with customer compliance documentation and ensure timely submissions
• Respond to internal and external inquiries professionally and efficiently
• Prepare and format documents using Microsoft Office tools
• Organize and maintain physical and electronic filing systems
• Support general office coordination and administrative tasks as needed

Skills

Attention to detail

Organizational skills

Communication skills

Team player

Microsoft Office

Tools

Microsoft Office

Job description

A growing manufacturing company is seeking a dependable and detail-oriented Administrative Assistant to join their team. This is a temp-to-hire opportunity supporting daily office operations, purchasing activities, and customer-related administrative tasks. The ideal candidate will be sharp, friendly, highly organized, and able to work collaboratively in a small team environment. This role will report directly to company leadership and offers the opportunity to become a key contributor within a stable and expanding organization.

Responsibilities

• Provide daily administrative support to ensure smooth office operations
• Assist with purchasing activities including vendor communication, order placement, and delivery tracking
• Support bookkeeping functions such as invoice processing, data entry, and record maintenance
• Maintain accurate documentation related to purchasing, compliance, and financial records
• Assist with customer compliance documentation and ensure timely submissions
• Respond to internal and external inquiries professionally and efficiently
• Prepare and format documents using Microsoft Office tools
• Organize and maintain physical and electronic filing systems
• Support general office coordination and administrative tasks as needed

Qualifications

• 2–4 years of administrative experience preferred
• Strong attention to detail and organizational skills
• Dependable, professional, and eager to learn
• Positive attitude with strong communication skills
• Ability to work well within a small, collaborative team environment