Administrative Assistant for AEC Projects & Office Support

Moffatt And Nichol; Richmond (VA); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Family coverage available

Low-deductible medical plan

HSA employer match

Wellness program with incentives

Paid time off (15–25 days)

401(k) match

Life insurance (company-paid)

Tuition reimbursement program

Training and mentoring programs

Pet insurance

Job summary

Moffatt & Nichol, a leading waterfront infrastructure advisor, is seeking an Administrative Assistant for our Richmond, VA office. The role provides broad admin support across a department, handling travel, invoicing, document control, and coordination with IT, HR, and finance teams.

Typical responsibilities include scheduling, multi-tasking, and maintaining office operations while adhering to established procedures and templates.

Qualifications

• High school diploma or equivalent required.
• 3–5 years administrative/office support experience preferred in an Architecture-Engineer environment.
• Proficient with core administrative systems and standard office software (Word/Excel).
• Able to multitask and meet deadlines with frequent interruptions.
• Background check and E-Verify per company policy.

Responsibilities

• Provides front-line administrative support including phone coverage, mail handling, and supply ordering.
• Collaborates with internal IT to troubleshoot and maintain office equipment.
• Manages meeting scheduling, logistics, catering and setup.
• Liaises with Accounting and Human Resources to support projects.
• Maintains office and kitchen equipment and supplies.
• Tracks invoices and supports accounts payable processes.
• Coordinates travel arrangements for client meetings and office events.

Skills

Communication

Organization

Microsoft Word

Microsoft Excel

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Moffatt & Nichol, a leading waterfront infrastructure advisor, is seeking an Administrative Assistant for our Richmond, VA office. The role provides broad admin support across a department, handling travel, invoicing, document control, and coordination with IT, HR, and finance teams.

Typical responsibilities include scheduling, multi-tasking, and maintaining office operations while adhering to established procedures and templates.