Administrative Logistics Specialist

Auto Warehousing Company; Richmond (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Auto Warehousing Company in Richmond, CA, seeks an Administrative Coordinator to support daily production paperwork, data transmission, and liaison duties across facility management, associates, and corporate offices.

Responsibilities include maintaining office functions, pulling and balancing reports in VIPS, handling billing, and providing payroll/accounts payable assistance as needed. Strong MS Office skills and attention to detail are essential.

Qualifications

• Strong MS Office skills including Excel and Access.
• High school diploma required; Associates preferred.
• 2 years of administrative, customer service, and basic accounting experience.
• Excellent written and verbal communication.
• Valid driver’s license and clean driving record.

Responsibilities

• Prepare daily/monthly production and billing reports.
• Pull reports for shipped, received, damaged, and old units; fulfill customer requests.
• Maintain VIPS data accuracy and vessel notifications.
• Answer facility phones and provide administrative support to managers.
• Interface with facility managers, regional managers, leads, associates, IS and Finance departments; assist with day-to-day operations.
• Assist with payroll and accounts payable tasks as assigned.

Skills

MS Office

Excel

Access

Customer Service

Accounting

Education

High school diploma

Associates degree

Tools

VIPs system

Billing software

Job description

Auto Warehousing Company in Richmond, CA, seeks an Administrative Coordinator to support daily production paperwork, data transmission, and liaison duties across facility management, associates, and corporate offices.

Responsibilities include maintaining office functions, pulling and balancing reports in VIPS, handling billing, and providing payroll/accounts payable assistance as needed. Strong MS Office skills and attention to detail are essential.