Administrative & HR Coordinator — Hybrid (Burlington)

Beacon Hill Staffing Group; Burlington (MA); Hybrid; USD 40,000 - 57,000; Full time

Job summary

Beacon Hill Staffing Group seeks an Administrative Assistant for a 3+ month temporary assignment in Burlington, MA. The role supports executives with calendars, travel, expense reporting and HR/IT operations in a hybrid onsite environment.

Requires 3+ years of administrative experience and strong Microsoft 365/SharePoint skills. Responsibilities include onboarding/offboarding, vendor coordination, interviews, and confidential record keeping, with a focus on proactive, independent priority

Qualifications

• 3+ years administrative experience supporting managers or executives.
• Strong calendar management, travel coordination, and expense reporting.
• Exposure to HR administration or IT support, or both.
• Advanced proficiency with Microsoft 365 and SharePoint.
• Familiar with Expensify, Concur or Ramp for expenses.
• Excellent written and verbal communication with discretion.

Responsibilities

• Manage complex calendars for managers and executives across time zones.
• Coordinate domestic and international travel, including visas and itineraries.
• Prepare and reconcile expense reports, track receipts and reimbursements.
• Process invoices and purchase requests; maintain vendor records with Finance.
• Coordinate internal meetings, events and offsites, including catering.
• Draft correspondence, presentations and meeting notes.
• Coordinate onboarding and employee offboarding activities.
• Maintain confidential HR records and documentation.
• Schedule interviews and coordinate logistics with candidates and hiring managers.
• Assist with time-off tracking, payroll inputs, benefits enrollment, training and compliance.
• Support employee engagement and internal communications.
• Assist with basic IT operations, user accounts, licenses and inventory.
• Track IT tickets and coordinate with IT vendors; maintain IT documentation.

Skills

Calendar management

Travel coordination

Expense reporting

Microsoft 365

SharePoint

HR administration

IT support

Communication

Discretion

Independent work

Education

High school diploma

Bachelor's degree preferred

Tools

Expensify

Concur

Ramp

SharePoint

Job description

Beacon Hill Staffing Group seeks an Administrative Assistant for a 3+ month temporary assignment in Burlington, MA. The role supports executives with calendars, travel, expense reporting and HR/IT operations in a hybrid onsite environment.

Requires 3+ years of administrative experience and strong Microsoft 365/SharePoint skills. Responsibilities include onboarding/offboarding, vendor coordination, interviews, and confidential record keeping, with a focus on proactive, independent priority