Administrative & Front Desk Specialist | Logistics

Manthei wood products; Town of Oconto Falls (WI); On-site; USD 34,000 - 42,000; Full time

Job summary

Manthei Wood Products – Oconto Falls, WI is seeking a dependable Administrative Support to join our team. The role supports the administrative group with daily office operations, front-desk coverage, logistics assistance, and employee engagement to keep the facility running smoothly and professionally.

This position requires proficiency with Google Workspace, Microsoft Office, and ERP systems. It offers full-time hours Monday–Thursday 7:30 a.m.–4:30 p.m.

Qualifications

• Prior administrative or office support experience is preferred.
• Proficiency with Google Workspace, Microsoft Office, and general office equipment.

Responsibilities

• Support the administrative team with day-to-day office tasks and special assignments.
• Perform clerical duties including filing, copying, scanning, data entry, and document preparation.
• Assist with collecting and processing credit card receipts for administrative staff.
• Keep office supplies, pantry areas, office bathrooms, and common areas stocked, organized, and clean.
• Provide general administrative support based on the needs of the team and facility.
• Greet and assist visitors while providing a professional and welcoming experience.
• Answer and transfer incoming phone calls promptly and accurately.
• Assist with incoming and outgoing mail, packages, and general front-desk inquiries.
• Serve as a helpful point of contact for team members, guests, vendors, and others visiting the facility.
• Enter inventory information into the ERP system (NetSuite).
• Collaborate with the Logistics Analyst to create bills of lading and assist with scheduling trucks entering and leaving the facility.
• Invoice customers after shipments have been completed.
• Assist with other logistics-related administrative tasks as needed.
• Assist new hires with completing onboarding paperwork.
• Support management with new-hire orientation and onboarding.
• Assist team members with benefits questions and enrollment.
• Help the administrative team plan and support company events, meetings, and celebrations.
• Assist with employee engagement activities and programs.
• Support meeting and event setup, preparation, and teardown.

Skills

Customer service

Organizational skills

Communication

Reliability

Education

Administrative experience

Tools

Google Workspace

Microsoft Office

ERP / NetSuite

Job description

Manthei Wood Products – Oconto Falls, WI is seeking a dependable Administrative Support to join our team. The role supports the administrative group with daily office operations, front-desk coverage, logistics assistance, and employee engagement to keep the facility running smoothly and professionally.

This position requires proficiency with Google Workspace, Microsoft Office, and ERP systems. It offers full-time hours Monday–Thursday 7:30 a.m.–4:30 p.m.