Administrative Support - Oconto Falls

Manthei wood products; Town of Oconto Falls (WI); On-site; USD 34,000 - 42,000; Full time

Job summary

Manthei Wood Products – Oconto Falls, WI is seeking a dependable Administrative Support to join our team. The role supports the administrative group with daily office operations, front-desk coverage, logistics assistance, and employee engagement to keep the facility running smoothly and professionally.

This position requires proficiency with Google Workspace, Microsoft Office, and ERP systems. It offers full-time hours Monday–Thursday 7:30 a.m.–4:30 p.m.

Qualifications

• Prior administrative or office support experience is preferred.
• Proficiency with Google Workspace, Microsoft Office, and general office equipment.

Responsibilities

• Support the administrative team with day-to-day office tasks and special assignments.
• Perform clerical duties including filing, copying, scanning, data entry, and document preparation.
• Assist with collecting and processing credit card receipts for administrative staff.
• Keep office supplies, pantry areas, office bathrooms, and common areas stocked, organized, and clean.
• Provide general administrative support based on the needs of the team and facility.
• Greet and assist visitors while providing a professional and welcoming experience.
• Answer and transfer incoming phone calls promptly and accurately.
• Assist with incoming and outgoing mail, packages, and general front-desk inquiries.
• Serve as a helpful point of contact for team members, guests, vendors, and others visiting the facility.
• Enter inventory information into the ERP system (NetSuite).
• Collaborate with the Logistics Analyst to create bills of lading and assist with scheduling trucks entering and leaving the facility.
• Invoice customers after shipments have been completed.
• Assist with other logistics-related administrative tasks as needed.
• Assist new hires with completing onboarding paperwork.
• Support management with new-hire orientation and onboarding.
• Assist team members with benefits questions and enrollment.
• Help the administrative team plan and support company events, meetings, and celebrations.
• Assist with employee engagement activities and programs.
• Support meeting and event setup, preparation, and teardown.

Skills

Customer service

Organizational skills

Communication

Reliability

Education

Administrative experience

Tools

Google Workspace

Microsoft Office

ERP / NetSuite

Job description

Manthei Wood Products – Oconto Falls, WI

Manthei Wood Products is seeking a dependable and service-oriented Administrative Support team member to join our Oconto Falls location. This position supports the administrative team with daily office operations and a wide variety of tasks that help keep the workplace running smoothly, efficiently, and professionally.

This role serves as a go-to resource for administrative needs throughout the facility, providing front-desk coverage, team member and guest support, logistics assistance, employee engagement support, and general office coordination.

Schedule: Full-time
Monday–Thursday: 7:30 a.m. – 4:30 p.m.
Friday: 8:00 a.m. – 12:00 p.m.

Key Responsibilities

Administrative & Office Support

• Support the administrative team with day-to-day office tasks and special assignments.
• Perform clerical duties including filing, copying, scanning, data entry, and document preparation.
• Assist with collecting and processing credit card receipts for administrative staff.
• Keep office supplies, pantry areas, office bathrooms, and common areas stocked, organized, and clean.
• Provide general administrative support based on the needs of the team and facility.

Front Desk & Communication

• Greet and assist visitors while providing a professional and welcoming experience.
• Answer and transfer incoming phone calls promptly and accurately.
• Assist with incoming and outgoing mail, packages, and general front-desk inquiries.
• Serve as a helpful point of contact for team members, guests, vendors, and others visiting the facility.

Logistics Support

• Enter inventory information into the ERP system (NetSuite).
• Collaborate with the Logistics Analyst to create bills of lading and assist with scheduling trucks entering and leaving the facility.
• Invoice customers after shipments have been completed.
• Assist with other logistics-related administrative tasks as needed.

Team Member Engagement & Support

• Assist new hires with completing onboarding paperwork.
• Support management with new-hire orientation and onboarding.
• Assist team members with benefits questions and enrollment.
• Help the administrative team plan and support company events, meetings, and celebrations.
• Assist with employee engagement activities and programs.
• Support meeting and event setup, preparation, and teardown.

Additional Responsibilities

• Perform other duties as assigned based on overall company needs.

Education & Experience

• Prior administrative or office support experience is preferred.
• Proficiency with Google Workspace, Microsoft Office, and general office equipment.

Skills & Abilities

• Strong customer-service skills and a professional demeanor.
• Excellent organizational skills with the ability to multitask and manage frequent interruptions.
• Dependable, detail-oriented, and able to maintain confidentiality.
• Strong communication and interpersonal skills.
• A beacon of reliability, punctuality, and a heart of service.

This position primarily works in a typical office environment with regular interaction with team members, visitors, and vendors. The role requires occasional walking outdoors to various outbuildings, offices, or job sites and may require occasional light lifting of approximately 20–25 pounds for office supplies or event materials.

While performing the duties of this position, the team member may occasionally be exposed to electrical hazards and vibration. The noise level in the office environment is generally low.

Manthei Wood Products is an Equal Opportunity Employer. All are encouraged to apply.

For more information about Manthei Wood Products and what we do, visit our company website.