Administrative Front Desk & Permitting Coordinator

Randstad USA; Malvern (Chester County); On-site; USD 63,039,000 - 68,770,000; Full time

Benefits offered by this job

Medical benefits

Dental and vision insurance

401K retirement plan

Life insurance

Short-term disability

AD&D insurance

Job summary

Randstad USA is seeking a dependable Administrative Assistant to manage front-desk operations, assist the public, and support daily administrative and financial functions. The role serves as the primary contact for in-person, phone, and email inquiries, handles records, permits, licensing, and billing, and attends up to two evening committee meetings monthly.

Salary: $22 - $24 per hour. Shift: First. Work hours: 8 AM - 4 PM. Education: High School.

Qualifications

• Bachelor's degree (or equivalent experience) required; 2-4 years in administrative/public-facing roles; MS Office proficiency; de-escalation skills; valid driver’s license.

Responsibilities

• Administrative Support: front-desk contact; prepare meeting agendas; attend day/evening meetings as secretary; manage public records requests and filing systems.
• Permitting & Licensing: process permits, certificates of occupancy, license payments; guide the public on zoning requirements; assist with hearing notices and code enforcement.
• Finance & Operations: record daily utility/tax payments; resolve billing inquiries; maintain vendor files; support Finance during peak billing cycles.

Skills

Front Desk

Office Management

Preparing Agendas

Transcribing Notes

Oral Communication

De-escalation

Customer Service

Education

Bachelor's degree or equivalent experience

High School diploma

Tools

MS Office

Job description

Randstad USA is seeking a dependable Administrative Assistant to manage front-desk operations, assist the public, and support daily administrative and financial functions. The role serves as the primary contact for in-person, phone, and email inquiries, handles records, permits, licensing, and billing, and attends up to two evening committee meetings monthly.

Salary: $22 - $24 per hour. Shift: First. Work hours: 8 AM - 4 PM. Education: High School.