Administration Coordinator

Randstad USA; Malvern (Chester County); On-site; USD 63,039,000 - 68,770,000; Full time

Benefits offered by this job

Medical benefits

Dental and vision insurance

401K retirement plan

Life insurance

Short-term disability

AD&D insurance

Job summary

Randstad USA is seeking a dependable Administrative Assistant to manage front-desk operations, assist the public, and support daily administrative and financial functions. The role serves as the primary contact for in-person, phone, and email inquiries, handles records, permits, licensing, and billing, and attends up to two evening committee meetings monthly.

Salary: $22 - $24 per hour. Shift: First. Work hours: 8 AM - 4 PM. Education: High School.

Qualifications

• Bachelor's degree (or equivalent experience) required; 2-4 years in administrative/public-facing roles; MS Office proficiency; de-escalation skills; valid driver’s license.

Responsibilities

• Administrative Support: front-desk contact; prepare meeting agendas; attend day/evening meetings as secretary; manage public records requests and filing systems.
• Permitting & Licensing: process permits, certificates of occupancy, license payments; guide the public on zoning requirements; assist with hearing notices and code enforcement.
• Finance & Operations: record daily utility/tax payments; resolve billing inquiries; maintain vendor files; support Finance during peak billing cycles.

Skills

Front Desk

Office Management

Preparing Agendas

Transcribing Notes

Oral Communication

De-escalation

Customer Service

Education

Bachelor's degree or equivalent experience

High School diploma

Tools

MS Office

Job description

We are seeking a dependable, detail-oriented Administrative Assistant to manage front-desk operations, assist the public, and support daily administrative and financial functions. In this role, you will serve as the primary contact for in-person, phone, and email inquiries, handle physical and digital filing, process permit and license applications, assist with basic code compliance, and accurately record walk‑in payments and daily billing transactions. You will also prepare agenda packets and serve as secretary for official committee meetings, which requires attending a maximum of two evening meetings per month.

Salary: $22 - $24 per hour.

Shift: First.

Work hours: 8 AM - 4 PM.

Education: High School.

Responsibilities

Position Summary

Core Responsibilities

• Administrative Support: Serve as front-desk contact; prepare meeting agendas; attend day/evening meetings as secretary; manage public records requests and filing systems.
• Permitting & Licensing: Process permits, certificates of occupancy, and license payments; guide the public on zoning requirements; assist with hearing notices and code enforcement.
• Finance & Operations: Record daily utility/tax payments; resolve billing inquiries; maintain vendor files; support Finance during peak billing cycles.

Qualifications

• Required: Bachelor's degree (or equivalent experience); 2-4 years in administrative/public-facing roles; MS Office proficiency; de‑escalation skills; valid driver’s license.
• Preferred: Municipal/government experience; knowledge of public records laws; basic bookkeeping skills.

Skills

• Office Support
• Front Desk
• Preparing Agendas
• Transcribing Notes
• Office Management
• Oral Communication

Qualifications

• Years of experience: 3 years
• Experience level: Entry Level

Experience

• Entry Level
• 3 years

Education

• High School (required)

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.