Administrative & Fiscal Operations Specialist

University of Hawaii system; Honolulu (HI); On-site; USD 60,000 - 85,000; Full time

Job summary

University of Hawai'i at Manoa - College of Tropical Agriculture and Human Resilience (CTAHR), Tropical Plant and Soil Sciences (TPSS) seeks an Admin & Fiscal Support Specialist. The role provides comprehensive administrative support to the Department Chair, manages calendars, coordinates events, and handles complex fiscal and personnel processes using UH systems.

The position requires strong communication, discretion, and collaboration with internal and external stakeholders.

Qualifications

• Bachelor's degree and 1 year of progressive admin/office management experience or equivalent.
• Understanding of administrative systems, policies, and processes.
• Ability to communicate clearly and build relationships with internal and external stakeholders.

Responsibilities

• Provide daily administrative support to the Department Chairperson.
• Coordinate calendars, meetings, and events; arrange logistics including Zoom or in-person.
• Process fiscal documents and payroll components in university systems.
• Prepare and submit personnel forms and support onboarding/offboarding processes.
• Assist with office systems, inventory, and department communications.

Skills

Administrative support

Calendaring

Email management

Policy interpretation

Effective communication

Event coordination

Education

Bachelor's degree in business, communication, science, liberal arts or related field

Tools

KFS

RCUH

PeopleSoft

SAP Concur

E-Travel

Job description

University of Hawai'i at Manoa - College of Tropical Agriculture and Human Resilience (CTAHR), Tropical Plant and Soil Sciences (TPSS) seeks an Admin & Fiscal Support Specialist. The role provides comprehensive administrative support to the Department Chair, manages calendars, coordinates events, and handles complex fiscal and personnel processes using UH systems.

The position requires strong communication, discretion, and collaboration with internal and external stakeholders.