Administrative and Fiscal Support Specialist - Chancellor's Office

University of Hawaii system; Honolulu (HI); On-site; USD 52,000 - 63,000; Full time

Job summary

The University of Hawai'i System seeks an Administrative and Fiscal Support Specialist at Kapi‘olani Community College, Office of the Chancellor. The role provides confidential administrative support to the Chancellor and related leaders, coordinating calendars, travel, and meeting materials to keep campus operations running smoothly.

Responsibilities include processing purchases and reimbursements, handling direct payments, travel requests, contracts, stipends, and maintaining organized records

Responsibilities

• Procurement functions including purchase orders, requisitions, Invitations to bid, RFPs/quotations or specs.
• Prepares, facilitates, and/or processes direct payments, travel requests/completions, contracts and stipends.

Job description

Administrative and Fiscal Support Specialist - Chancellor's Office (0078053T) | University of Hawai'i page has loaded.

Full-Time Temporary

Job Number

2026-02200

Kapi'olani Community College - Chancellor's Office

The University of Hawai‘i, Kapi‘olani Community College, Office of the Chancellor, is seeking applications for the Administrative and Fiscal Support Specialist. Please see the information about the position, the duties and responsibilities, the minimum and desirable qualifications, and the job application attachments below:

Title : Administrative and Fiscal Support Specialist

Position Number : 0078053T

Hiring Unit : Office of the Chancellor

Location : Kapi‘olani Community College

Date Posted : October 13 , 2026

Closing Date : November 1, 2026, 11:59 PM HST

Salary : Salary Schedules and placement information

Pay Band : A

Temporary/Permanent : Budgeted Temporary

Funding : General

Other Conditions : To begin approximately December 2026 or earlier, pending position clearance, availability of funds, satisfactory performance, and program needs.

The major functions of the Office of the Chancellor for Kapi'olani Community College are the overall administration and management of the College’s instructional, student services, institutional support, academic support, continuing education, and workforce-training programs.

The position reports to the Chancellor. Its primary purpose is to provide confidential professional administrative and business-process support to the Chancellor, the Executive Director of Strategy, and all other personnel assigned to the Chancellor’s Office. The position coordinates executive calendars and travel; prepares and routes memoranda and meeting materials; curates minutes and action records for campus-wide meetings; maintains organized shared-drive records for the Chancellor’s Advisory Council and Chancellor-led campus-wide meetings; and processes purchases, payments, and reimbursements for Chancellor’s Office personnel and activities. The position serves as the central administrative-processing resource for the office and builds collaborative working relationships across the College and with University, UH Foundation, and external partners.

Duties and Responsibilities (NOTE: ** denotes Essential Functions)

Fiscal Services :

• **Performs procurement functions, including the preparation of purchase orders, requisitions, invitations to bid, requests for proposals/quotations or proposal/bid/technical specifications.

• **Prepares, facilitates, and/or processes direct payments, travel requests/completions, contracts, stipends and other related procurement and fiscal activities.

• **Ensures that all goods and services are