Admin & Fiscal Support Specialist

University of Hawaii system; Honolulu (HI); On-site; USD 54,000 - 75,000; Full time

Job summary

University of Hawai'i in Honolulu is seeking an Admin & Fiscal Support Specialist to join the CTAHR/Dean’s Office for a full-time, permanent role. You will provide fiscal and administrative support to the department chair and maintain budget accounts, while assisting with grant preparation and reporting.

The position requires strong communication, data handling, and ability to coordinate financial activities with other units.

Qualifications

• Baccalaureate degree in Business Administration or related field.
• Knowledge of budget/accounting practices and grant processes.
• Ability to prepare financial projections and reports.
• Strong written and verbal communication skills.
• Experience with fiscal and administrative support in academia preferred.

Responsibilities

• Provides fiscal and administrative support to the department chair.
• Maintains budget accounts and prepares data for their intended use.
• Prepares short- and long-term financial projections for contracts and grants.
• Collects statistical data to prepare administrative reports.
• Initiates fiscal and personnel transactions with supporting documentation.
• Assists with grant proposals and modifications.
• May assign work to technical staff or student workers.
• Other duties as assigned.

Skills

Fiscal support

Administrative support

Budgeting

Financial projections

Data reporting

Grant administration

Personnel transactions

Communication skills

Education

Baccalaureate degree in Business Administration or related field

Tools

Word processing software

Budgeting systems

Job description

Admin & Fiscal Support Specialist (0097671, CTAHR/Dean’s Office) | University of Hawai'i

Full-Time Permanent

Job Number

2026-02307

University of Hawai'i at Manoa - College of Tropical Agriculture and Human Resilience

Title: Admin & Fiscal Support Spec ialist (CTAHR/Dean’s Office)

Position Number: 0097671

Hiring Unit:College of Tropical Agriculture and Human Resilience (CTAHR), Office of the Dean

Location:University of Hawaii at Manoa; Honolulu, HI

Date Posted: October 29, 2026

Closing Date: November 13, 2026, 11:59PM HST

Other Conditions: All application materials should be submitted by November 13, 2026, 11:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee.

Duties and Responsibilities:

• ** Provides fiscal and administrative support to assigned department chair on all fiscal and administrative issues.
• ** May be required to offer departmental support services to multiple units to provided coverage; as required.
• ** Maintains budget account information in accordance with established requirements to ensure that data is adequate for their intended use and prepares it in a timely manner.
• ** Assists with preparing short- and long-term financial projections relating to contracts and grants and department operating accounts.
• ** Collects statistical data to prepare various administrative reports relating to program/project operations and administration.
• ** Responsible for initiation of fiscal and personnel transactions and providing complete supporting documentation to the Administrative Services offices for review and approval.
• ** Provides administrative support in the review and preparation of grant proposals and modifications.
• May be required to provide work assignments to technical personnel and student help; as needed.
• Other duties as assigned

*Denotes Essential Functions

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration or related field and 0 year(s) of progressively responsible professional experience with responsibilities in N/A; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in the area of administrative and/or business management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with administrative and/or business management.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of administrative and/or business management.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software.

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/