Fiscal Specialist

University of Hawaii system; Honolulu (HI); On-site; USD 65,000 - 90,000; Full time

Job summary

University of Hawai'i at Manoa - School of Ocean and Earth Science and Technology is seeking a Fiscal Specialist to manage and reconcile spending across multiple fund types, including research grants and faculty start-ups. The role involves forecasting, reporting, and ensuring fiscal accountability.

Responsibilities include supervising junior staff, overseeing procurement transactions, and interpreting sponsored agreements to ensure policy compliance.

Qualifications

• 1. Possession of a baccalaureate degree in business administration or related field plus 3 years of professional experience in sponsored project administration, financial or governmental accounting.
• 2. Broad knowledge of business management principles and practices.
• 3. Knowledge of federal/state laws related to sponsored project administration/finance.
• 4. Ability to resolve complex problems with sound judgment.

Responsibilities

• Manage, reconcile, analyze, and report on spending and budget activity across multiple fund types.
• Ensure procurement/receipts/issue records are documented for fiscal accountability.
• Review and assist in development of budget proposals and expenditure plans.
• Prepare forecasts for short- and long-term financial plans and provide spending recommendations.
• Provide fiscal reports and correspondence for internal/external review.

Skills

Budgeting

Financial analysis

Analytical thinking

Communication skills

Supervisory skills

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Excel

Microsoft Word

Job description

Fiscal Specialist (0077676T & 0078275T) - Readvertisement

2026-02290

Department

University of Hawai'i at Manoa - School of Ocean and Earth Science and Technology

10/26/2026

Closing Date

11/13/2026 11:59 PM Hawaii

Position Number:

0077676T, 0078275T

Description

READADVERTISEMENT

Title: Fiscal Specialist

Position Number: 0077676T, 0078275T

Hiring Unit: School of Ocean and Earth Science and Technology (SOEST)

Other Conditions: To begin approximately December 2026. Continuation subject to availability of funds and satisfactory performance. Possibility of conversion to permanent.

Duties and Responsibilities (*Denotes essential functions)

1.* Manage, reconcile, analyze, advise, closeout and report on spending and budget activity for a number of fund types, including research grants and contracts, general operating, and faculty start-up accounts.

2.*Responsible for fiscal accountability and documentation of procurement/acquisition, receipt, and issue records.

3.* Review, analyze, evaluate, and assist in development of budget proposals, budget requests and proposed expenditure plans.

4.* Prepare forecasts for short- and long-term financial plans relating to projects based on evaluation of the project's budget and operations to make recommendations on spending changes.

5.* Prepare, analyze, and interpret the department's financial condition; monitor financial reports and records and report significant changes to supervisor.

6.* Prepare reports and correspondence for internal and external review/distribution.

7.* Review, approve, and monitor procurement transactions for allowability, allocability, reasonableness, and availability of funds.

8.* Monitor project financial operations with respect to budget preparation and expenditure control.

9.* Fiscal signing authority up to $5,000.

10.* Research, interpret, and apply terms and conditions of sponsored agreements to ensure accuracy and compliance with all applicable policies and guidelines.

11.* Provide advice, interpretation and advise faculty, staff, and students by making effective recommendations, including the development of options and alternatives, regarding applicable policies, procedures and other administrative requirements.

12.* Conduct reviews and maintain fiscal transaction reports, forms, requests, fiscal journals and records in accordance with Federal, State and University rules, regulations, policies, and procedures.

13.* Recommend changes to standard operating procedures to improve operations to achieve the most efficient and economical service.

14.Participate in the supervision, development, and training of junior fiscal staff and student assistants.

15.* Provide and conduct fiscal compliance training to faculty, managers, and administrative support staff as needed.

16.Participate on special teams or committees and prepare plans, reports and analyses that improve operations, ensuring compliance and identify and implement changes for increased efficiencies.

17.Work as a team member to identify, coordinate, and evaluate problems.

18.* Receive and participate in regular training opportunities relative to policies and procedures of specialty area.

19.* Responsible for written and oral communications, exercising tact, diplomacy, and good judgment in relations with others.

20.* Develop and present to management and other personnel written and/or oral reports and recommendations.

21.* Advise supervisor of the progress of projects assigned, anticipated problems, major policy changes expected affecting specialized area, and completion of projects assigned.

22.* Effectively resolves complaints.

23.Maintain and foster effective working relationships with others both internal and external to the University.

24.Assist other fiscal offices and departments in the school as needed.

25.Other Duties as Assigned

Minimum Qualifications

1.Possession of a baccalaureate degree in in business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for sponsored project administration, financial or governmental accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2.Considerable working knowledge of principles, practices, and techniques in the area of general business management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

3.Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with sponsored project administration or general business management.

4.Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

5.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

7.Demonstrated ability to operate a personal computer and apply word processing software.

8.If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

9.Demonstrated ability to analyze, interpret, and use sound logic and judgment when applying administrative policies and procedures.

10.Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.

11.Familiarity with Microsoft Excel and Word applications.

Desirable Qualifications

1.Familiarity with the UH and RCUH accounting, procurement, and HR systems

2.Knowledge of policies and procedures of UH and RCUH

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/