Administrative & Finance Assistant

United Enertech Corp.; Chattanooga (TN); On-site; USD 19,000 - 22,000; Full time

Job summary

United Enertech Corp. in Chattanooga, TN, seeks an Administrative & Finance Assistant to provide front-office, HR, and accounting support.

The role focuses on accuracy, confidentiality, and professionalism while keeping daily operations running smoothly. You will greet visitors, coordinate meetings, assist onboarding, maintain employee files, process invoices, and help with month-end tasks, all while leveraging strong organizational and communication skills.

Qualifications

• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication and customer-service mindset.
• Proficiency in office software such as Microsoft Office or similar tools.
• Basic understanding of HR processes and employment documentation.
• Foundational finance or bookkeeping knowledge.
• High level of confidentiality and professionalism.

Responsibilities

• Front-desk coordination: Greet visitors, answer incoming calls, and manage the reception area.
• Office administration: Maintain supplies, coordinate mail and deliveries, and support general office logistics.
• Scheduling assistance: Help coordinate meetings, conference rooms, and company events.
• Onboarding assistance: Prepare new-hire paperwork, coordinate orientation schedules, and maintain employee files.
• HR recordkeeping: Update employee databases, track training, and support compliance documentation.
• Recruitment coordination: Post job openings, screen resumes, and schedule interviews.
• Invoice processing: Assist with accounts payable and receivable, including data entry and reconciliation.
• Expense tracking: Support employee expense reporting and credit card reconciliation.
• Financial documentation: Maintain organized financial records and assist with month-end tasks.

Skills

Strong organizational skills

Communication

Microsoft Office

HR processes

Foundational finance

Confidentiality

Tools

Microsoft Office

Job description

Role Overview

he Administrative & Finance Assistant provides essential support across front-office operations, human resources, and financial administration. This role ensures smooth daily operations, delivers an excellent first impression to visitors, and supports internal teams with accuracy, confidentiality, and professionalism. It's ideal for someone who thrives in a dynamic environment and enjoys being the organizational backbone.

Reports To: Director of Human Resources

MUST BE BI-LINGUAL

Key Responsibilities

Reception & Office Support

• Front-desk coordination: Greet visitors, answer incoming calls, and manage the reception area.
• Office administration: Maintain supplies, coordinate mail and deliveries, and support general office logistics.
• Scheduling assistance: Help coordinate meetings, conference rooms, and company events. MUST BE BI-LINGUAL

Human Resources Support

• Onboarding assistance: Prepare new-hire paperwork, coordinate orientation schedules, and maintain employee files.
• HR recordkeeping: Update employee databases, track training, and support compliance documentation.
• Recruitment coordination: Post job openings, screen resumes, and schedule interviews.

Finance & Accounting Support

• Invoice processing: Assist with accounts payable and receivable, including data entry and reconciliation.
• Expense tracking: Support employee expense reporting and credit card reconciliation.
• Financial documentation: Maintain organized financial records and assist with month-end tasks.

Skills & Qualifications

• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and customer-service mindset.
• Proficiency in office software such as Microsoft Office or similar tools.
• Basic understanding of HR processes and employment documentation.
• Foundational finance or bookkeeping knowledge.
• High level of confidentiality and professionalism.

Pay DOE: $14.00 - $16.00 hourly

MUST BE BI-LINGUAL