Administrative Digital Records Support

Palicon-Group; Riverside (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Palicon Group in Riverside, CA is seeking an Administrative Digital Records Support to assist visitors, answer phones, and manage high-volume scanning and digital filing. This full-time role requires strong computer skills and precise record-keeping.

The candidate will organize electronic files, upload documents to company systems, and perform data entry using Microsoft 365 to maintain accurate, accessible records for daily operations.

Qualifications

• Current working knowledge of Microsoft 365, including Outlook, Word, and basic file/folder management.
• Experience scanning documents and maintaining digital files.
• Comfortable with scanners, PDFs, electronic folders, and document-management systems.
• Strong computer, typing, and data-entry skills.
• Ability to save, rename, move, upload, and locate electronic documents without extensive assistance.
• Strong attention to detail and accuracy.
• Professional communication and customer-service skills.

Responsibilities

• Greet visitors and answer/direct incoming calls
• Perform high-volume document scanning and digital filing
• Accurately name, organize, save, and retrieve electronic files
• Upload and attach documents to company systems
• Maintain organized electronic records and folders
• Perform data entry and general administrative duties
• Use Microsoft 365 applications for daily office tasks

Skills

Microsoft 365 proficiency

Typing & data entry

Attention to detail

Customer service

Professional communication

Tools

Microsoft 365

Job description

Palicon Group Administrative Digital Records Support Riverside, CA·Full time

This is a computer-intensive position that involves a high volume of document scanning, electronic filing, and digital record organization.

About Palicon Group

Palicon Group is a Southern California based firm specializing in workplace investigations, security, and public safety consulting.

Description

We are seeking a professional, dependable, and computer-proficient Administrative Support to greet visitors, answer phones, provide administrative scanning support, and assist with daily office operations. This is a computer-intensive position that involves a high volume of document scanning, electronic filing, and digital record organization.

Key Responsibilities

• Greet visitors and answer/direct incoming calls
• Perform high-volume document scanning and digital filing
• Accurately name, organize, save, and retrieve electronic files
• Upload and attach documents to company systems
• Maintain organized electronic records and folders
• Perform data entry and general administrative duties
• Use Microsoft 365 applications for daily office tasks

Required Qualifications

• Current working knowledge of Microsoft 365, including Outlook, Word, and basic file/folder management
• Previous experience scanning documents and maintaining digital files
• Comfortable working with scanners, PDFs, electronic folders, and document-management systems
• Strong computer, typing, and data-entry skills
• Ability to save, rename, move, upload, and locate electronic documents without extensive assistance
• Strong attention to detail and accuracy
• Professional communication and customer-service skills