Administrative & Data Management Specialist

Waste Pro USA Inc.; Concord (NC); Vor Ort; USD 42.000 - 68.000; Vollzeit

Zusammenfassung

Waste Pro USA Inc. is seeking an Administrative Support Specialist to handle secretarial, administrative, data management and bookkeeping tasks.

The role acts as a liaison across corporate, regional and divisional teams, requiring strong organization and reporting capabilities, as well as superior customer service. You will manage calendars, prepare reports, handle accounts receivable/payable, and assist with payroll documentation and miscellaneous duties.

Qualifikationen

• Minimum an associate degree in business/accounting/liberal arts.
• 5+ years in an administrative support role.
• 2+ years in accounting or recyclable commodity field.
• Proficient with MS Outlook, Word, PowerPoint and intermediate Excel.
• Strong written and verbal communication and analytical skills.
• Ability to manage complex, cross-functional tasks with confidential information.
• Autonomy and teamwork within a matrix organization.

Aufgaben

• Enter customer information from service agreements for new and renewing customers.
• Provide payroll paperwork support, maintain employee files, and handle accounts receivable/payable and collections.
• Manage Outlook calendars, schedule meetings, and resolve conflicts.
• Coordinate meetings, travel, and department activities for management.
• Draft communications and prepare reports; respond to routine questions.
• Produce predefined reports and documents using software tools.
• Track financial data and report variances.
• Assist planning and communications for employee activities.
• Work independently and in teams on recurring and non-recurring tasks with discretion.

Kenntnisse

Administrative support

Customer service

Data entry

Communication skills

Detail oriented

Cross-functional work

Ausbildung

Associate Degree in Business/Accounting/Liberal Arts

Tools

MS Outlook

MS Word

MS Excel

PowerPoint

Jobbeschreibung

Waste Pro USA Inc. is seeking an Administrative Support Specialist to handle secretarial, administrative, data management and bookkeeping tasks.

The role acts as a liaison across corporate, regional and divisional teams, requiring strong organization and reporting capabilities, as well as superior customer service. You will manage calendars, prepare reports, handle accounts receivable/payable, and assist with payroll documentation and miscellaneous duties.