Senior Administrative & Financial Operations Specialist

Waste Pro USA Inc.; Concord (CA); Sur place; USD 60 000 - 80 000; Plein temps

Résumé du poste

Waste Pro USA Inc. in Concord, CA seeks an Administrative Support Specialist to perform secretarial, administrative, data management and bookkeeping tasks, acting as liaison across corporate, regional and divisional operations.

This role requires strong organization, data reporting skills and superior customer service. Key responsibilities include handling customer information, payroll paperwork, calendar management, travel arrangements, and coordination of AR/AP/collections, with strict

Qualifications

• Requires Associate Degree in Business/Accounting/Liberal Arts.
• 5+ years experience in an administrative support function.
• 2+ years experience in accounting and/or recyclable commodity field.
• Proficiency with MS Outlook, Word, PowerPoint and intermediate Excel.
• Strong written and verbal communication skills.
• Ability to think analytically and plan effectively.
• Autonomy with team collaboration in a matrix organization.

Responsabilités

• Enter customer information for new and renewing customers from service agreements.
• Support division including payroll paperwork, employee files, supplies, customer service, AR, AP, and collections.
• Manage Outlook calendars; schedule meetings and resolve conflicts.
• Organize activities such as meetings, travel, expense reports for management.
• File documents, generate reports, draft communications and respond to routine queries.
• Produce predefined or routine queries, reports, announcements, memos, and layouts.
• Track financial data, research variances, and report findings.
• Assist with planning and communication of employee activities.
• Work independently or in a team on recurring and non-recurring tasks with confidentiality.

Formation

Associate Degree in Business/Accounting/Liberal Arts

Outils

MS Outlook

MS Word

PowerPoint

Excel

SAP

JD Edwards

Tower

Dossier

PeopleSoft

Description du poste

Waste Pro USA Inc. in Concord, CA seeks an Administrative Support Specialist to perform secretarial, administrative, data management and bookkeeping tasks, acting as liaison across corporate, regional and divisional operations.

This role requires strong organization, data reporting skills and superior customer service. Key responsibilities include handling customer information, payroll paperwork, calendar management, travel arrangements, and coordination of AR/AP/collections, with strict