Administrative & Financial Operations Specialist

Waste Pro; Concord (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

Waste Pro is seeking an Administrative Support Specialist to perform secretarial, administrative, data management, and bookkeeping tasks. The role acts as a liaison across corporate, regional and divisional operations, emphasizing accuracy, timeliness, and customer service.

The position requires organization, the ability to generate reports, and strong collaboration across teams while handling confidential information with tact and professionalism.

Qualifications

• Requires Associate Degree in Business, Accounting, or Liberal Arts.
• 5+ years experience in an administrative support function.
• 2+ years experience in accounting or recyclable commodity field.
• Proficiency with MS Outlook, Word, PowerPoint; intermediate Excel.
• Strong written and verbal communication skills.
• Analytical and resourceful, able to draw accurate conclusions.
• Highly organized with ability to prioritize in a matrix organization.
• Autonomy with team collaboration.
• Experience in bookkeeping and accounting basics.

Responsibilities

• Enter customer information from service agreements for new and renewing customers.
• Provide payroll processing paperwork, maintain employee files, handle AR/AP and collections.
• Manage Outlook calendars; set up meetings and resolve conflicts.
• Schedule and organize meetings, travel, expense reports and department activities.
• File documents, generate reports, draft communications, and respond to routine questions.
• Use software to generate predefined queries, reports, announcements, memos, and layouts.
• Track financial data, research variances and report findings.
• Assist in planning and communicating employee activities.
• Work independently and in teams on routine and non-routine assignments with discretion.

Skills

MS Outlook

MS Word

MS PowerPoint

Excel

Written communication

Verbal communication

Analytical thinking

Organizational skills

Cross-functional collaboration

Confidentiality

Accounting basics

Education

Associate Degree in Business/Accounting/Liberal Arts

Tools

SAP

JD Edwards

Tower

Dossier

PeopleSoft

Job description

Waste Pro is seeking an Administrative Support Specialist to perform secretarial, administrative, data management, and bookkeeping tasks. The role acts as a liaison across corporate, regional and divisional operations, emphasizing accuracy, timeliness, and customer service.

The position requires organization, the ability to generate reports, and strong collaboration across teams while handling confidential information with tact and professionalism.