Administrative & Data Entry Specialist

Bush Specialty Vehicles; Winchester (VA); On-site; USD 32,000 - 46,000; Full time

Job summary

Bush Specialty Vehicles is seeking a dependable Administrative Assistant in Winchester, VA to provide clerical and administrative support. The role focuses on accurate documentation, organized records, and timely reporting.

The ideal candidate will have strong data entry skills, attention to detail, and the ability to manage multiple tasks in a structured environment. This full-time, on-site position centers on office-based work and maintains confidentiality of sensitive information.

Qualifications

• High school diploma or equivalent.
• Previous administrative, clerical, data entry, or general office support experience preferred.
• Previous experience with accounting, operational, billing, payroll, or document management systems preferred.
• Strong attention to detail and commitment to accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and priorities effectively.
• Basic proficiency with Microsoft Office, email, scanning equipment, and data entry systems.
• Effective verbal and written communication skills.
• Ability to work independently while following established processes and procedures.
• Ability to identify missing or inaccurate information and follow up appropriately.
• Professional and dependable work habits.
• Ability to handle confidential and sensitive information appropriately.

Responsibilities

• Perform data entry transactions in the company's accounting and operational systems.
• Complete accurate and timely data entry into company systems.
• Organize, scan, and electronically file proof of delivery (POD) documents and other operational records.
• Maintain accurate and organized electronic and physical files.
• Assist with billing, accounts receivable, and payroll-related reports.
• Review documents and reports for accuracy, completeness, and missing information.
• Assist with daily administrative and clerical tasks to support the department.
• Communicate with internal team members to gather missing information and resolve documentation issues.
• Maintain confidentiality of company, employee, customer, and financial information.
• Perform additional administrative duties as needed.

Skills

Data entry

Attention to detail

Organizational skills

Communication skills

Multi-tasking

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Bush Specialty Vehicles is seeking a dependable Administrative Assistant in Winchester, VA to provide clerical and administrative support. The role focuses on accurate documentation, organized records, and timely reporting.

The ideal candidate will have strong data entry skills, attention to detail, and the ability to manage multiple tasks in a structured environment. This full-time, on-site position centers on office-based work and maintains confidentiality of sensitive information.