Administrative Assistant

Manufacturing Inc; Westfield (MA); On-site; USD 27,552 - 38,572; Full time

Benefits offered by this job

Comprehensive health insurance

Incentive recognition bonus program

Training and development opportunities

Job summary

Manufacturing Inc in Westfield, MA is seeking a highly organized Administrative Operations Coordinator to manage administrative tasks in a fast-paced warehouse environment. The role includes high-stakes customer service and compliance-related documentation with federal agents regarding government vehicle disposal.

The ideal candidate will excel in PC skills and MS Office applications, possess strong organizational skills, and be a good cultural fit for a small team. Comprehensive benefits and competitive pay are offered.

Qualifications

• Some automobile knowledge is helpful but not required.
• A mature attitude and strong cultural fit for a small team are essential.
• Strong computer literacy and exceptional follow-through.

Responsibilities

• Act as a primary point of contact for federal agents regarding the disposal of government vehicles.
• Accurately log vehicle information into the internal database.
• Prepare billing documents and execute payments securely through online portals.
• Generate detailed agency reports utilizing Microsoft Access.
• Manage daily administrative duties, including answering phones.

Skills

Strong PC skills

Proficiency in MS Office

Exceptional organizational skills

High attention to detail

Tools

Microsoft Access

QuickBooks

Job description

Seeking a highly organized, detail-oriented, and mature Administrative Operations Coordinator. Working directly with the business owner in a fast-paced warehouse environment, you will manage vital administrative, billing, and inventory tasks. A major component of this role involves high-stakes customer service and precise data management, as you will interact with federal agents regarding the disposal of government agency vehicles. The ideal candidate possesses strong computer literacy, exceptional follow-through, and the ability to thrive in a dynamic team setting.

Compensation & Benefits

Competitive Pay: Compensation is determined by candidate experience, education, certifications, and specific job-related skills. $20 - $28/hr Comprehensive Benefits: Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program. Access to training and development to expand your professional certifications.

What's in it for you

• Direct Impact: Work side-by-side with the business owner, meaning your contributions are directly visible and highly valued.
• Stable, Close-Knit Environment: Enjoy the supportive culture of a family-owned business alongside the fast-paced energy of logistics.
• Professional Growth: Gain unique experience handling high-level compliance and documentation for federal agency accounts.
• Comprehensive Security: Peace of mind with premium health, dental, and vision coverage, plus performance-based incentive bonuses.

Responsibilities Include

• Federal Liaison & Customer Service: Act as a primary point of contact for federal agents regarding the disposal of government vehicles, ensuring professional communication and strict adherence to protocol.
• Data Entry & Documentation: Accurately log vehicle information (including VIN numbers, makes, models, and mileage) into the internal database; handle scanning and meticulous filing of physical and digital paperwork.
• Financial & Portal Management: Prepare billing documents and execute payments to various agencies securely through online portals.
• Reporting & Inventory: Generate detailed agency reports utilizing Microsoft Access and maintain strict control over scheduling and inventory management.
• Office Operations: Manage daily administrative duties, including answering phones and coordinating vendor/customer communications.

Job Requirements

• Hours: 8:00 AM – 5:00 PM (Monday – Friday)
• Location: Westfield, MA (On-site)
• Technical Skills: Strong PC skills, proficiency in MS Office (Word, Excel), Microsoft Access, and QuickBooks.
• Core Competencies: Exceptional organizational skills, high attention to detail, and robust follow-through.
• Experience: Some automobile knowledge is helpful but not required. A mature attitude and strong cultural fit for a small team are essential.

Apply Today! Ready to take the next step in your career? Join a team that values technical expertise and high-performance grit!

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status.