Administrative Assistant, Dedicated

Bush Specialty Vehicles; Winchester (VA); On-site; USD 32,000 - 46,000; Full time

Job summary

Bush Specialty Vehicles is seeking a dependable Administrative Assistant in Winchester, VA to provide clerical and administrative support. The role focuses on accurate documentation, organized records, and timely reporting.

The ideal candidate will have strong data entry skills, attention to detail, and the ability to manage multiple tasks in a structured environment. This full-time, on-site position centers on office-based work and maintains confidentiality of sensitive information.

Qualifications

• High school diploma or equivalent.
• Previous administrative, clerical, data entry, or general office support experience preferred.
• Previous experience with accounting, operational, billing, payroll, or document management systems preferred.
• Strong attention to detail and commitment to accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and priorities effectively.
• Basic proficiency with Microsoft Office, email, scanning equipment, and data entry systems.
• Effective verbal and written communication skills.
• Ability to work independently while following established processes and procedures.
• Ability to identify missing or inaccurate information and follow up appropriately.
• Professional and dependable work habits.
• Ability to handle confidential and sensitive information appropriately.

Responsibilities

• Perform data entry transactions in the company's accounting and operational systems.
• Complete accurate and timely data entry into company systems.
• Organize, scan, and electronically file proof of delivery (POD) documents and other operational records.
• Maintain accurate and organized electronic and physical files.
• Assist with billing, accounts receivable, and payroll-related reports.
• Review documents and reports for accuracy, completeness, and missing information.
• Assist with daily administrative and clerical tasks to support the department.
• Communicate with internal team members to gather missing information and resolve documentation issues.
• Maintain confidentiality of company, employee, customer, and financial information.
• Perform additional administrative duties as needed.

Skills

Data entry

Attention to detail

Organizational skills

Communication skills

Multi-tasking

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job DetailsJob Location: 1083 Winchester - Winchester, VA 22601Administrative Assistant

Location: Winchester, VA

Job Type: Full-Time

Department: Dedicated/1083

Join Our Team!

We are looking for a dependable, organized, and detail-oriented Administrative Assistant to join our team. This position provides clerical and administrative support to help ensure accurate documentation, organized records, and timely reporting.

The ideal candidate is comfortable working with computers and data, has strong attention to detail, and can manage multiple tasks while maintaining accuracy. This is a great opportunity for someone who enjoys a structured work environment and takes pride in keeping things organized and running smoothly.

Job Duties

• Perform data entry transactions in the company's accounting and operational systems.
• Complete accurate and timely data entry into company systems.
• Organize, scan, and electronically file proof of delivery (POD) documents and other operational records.
• Maintain accurate and organized electronic and physical files.
• Assist with billing, accounts receivable, and payroll-related reports.
• Review documents and reports for accuracy, completeness, and missing information.
• Assist with daily administrative and clerical tasks to support the department.
• Communicate with internal team members to gather missing information and resolve documentation issues.
• Maintain confidentiality of company, employee, customer, and financial information.
• Perform additional administrative duties as needed.

What We're Looking For

• High school diploma or equivalent required.
• Previous administrative, clerical, data entry, or office support experience preferred.
• Strong attention to detail and a commitment to accuracy.
• Basic computer skills and experience with Microsoft Office, email, scanning, and data entry systems.
• Strong organizational skills and the ability to manage multiple tasks and priorities.
• Good verbal and written communication skills.
• Ability to work independently while following established processes and procedures.
• Dependable, professional, and organized.
• Ability to handle confidential information appropriately.

Physical Requirements & Work Environment

• Primarily an office-based position.
• Regularly sit at a desk, use a computer, type, scan documents, and communicate by phone and email.
• Occasionally stand, walk, bend, reach, and lift or move files, boxes, or office supplies weighing up to 25 pounds.
• Must be able to view a computer screen and perform repetitive keyboarding for extended periods.

Why Join Us?

If you are someone who enjoys staying organized, working with people, and making sure the details are handled correctly, we want to hear from you. This position plays an important role in supporting our daily operations and keeping our documentation, billing, and reporting processes running efficiently.

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

QualificationsMinimum Qualifications (Knowledge, Skills, and Abilities)

• High school diploma or equivalent required.
• Previous administrative, clerical, data entry, or general office support experience preferred.
• Previous experience working with accounting, operational, billing, payroll, or document management systems preferred.
• Strong attention to detail and commitment to accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and priorities effectively.
• Basic proficiency with Microsoft Office, email, scanning equipment, and data entry systems.
• Effective verbal and written communication skills.
• Ability to work independently while following established processes and procedures.
• Ability to identify missing or inaccurate information and follow up appropriately.
• Professional and dependable work habits.
• Ability to handle confidential and sensitive information appropriately.