Administrative Coordinator

Manufacturing Inc; Springfield (MA); On-site; USD 23,000 - 39,000; Full time

Benefits offered by this job

Stable Work Hours

Small Team Culture

Comprehensive Onboarding

Competitive Compensation

Job summary

Manufacturing Inc is seeking an Administrative Assistant to join our small, dynamic team. In this role you will manage daily data entry for vehicle VINs, parts, and inventory, coordinate logistics tasks, process payments, and provide professional customer service to federal agents, clients, and vendors.

This is a full-time, on-site position with stable hours from 9:00 AM to 5:00 PM, Monday through Friday. We offer paid onboarding, competitive pay starting at $28+/hr, and comprehensive benefits

Qualifications

• Data entry proficiency and strong office administration skills.
• Excellent customer service with clear communication and follow-through.
• Proficient with computers, Microsoft Office (Word, Access, Excel) and web portals.
• Highly organized with attention to detail.
• Basic knowledge of automotive parts or vehicle specs is helpful.

Responsibilities

• Perform high-volume, accurate data entry for VINs, makes, models, mileage, and automotive parts.
• Coordinate daily logistics tasks, process payments via online portals, and generate vehicle disposal reports in MS Access.
• Provide professional customer service to federal agents, clients, and vendors regarding disposals and inquiries.
• Organize, scan, and file documents into our central computer database.
• Answer calls, route messages, and handle general office duties.

Skills

Data entry

Customer service

Microsoft Office

MS Access

Web portals

Organizational skills

Tools

MS Access

Web portals

Office Suite

Job description

We are seeking a dedicated and organized Administrative Assistant to join our small, dynamic team. In this role, you will play a critical part in managing essential logistics operations and providing top-tier customer service to external partners. The ideal Administrative Assistant will oversee daily data entry, manage vehicle reports, and maintain accurate records for automotive parts and inventory. If you are a detail-oriented professional with strong computer skills looking for a stable, long-term career, this Administrative Assistant role offers a supportive workplace where you can directly impact our ongoing logistics workflow.

Compensation & Benefits

Competitive Pay: $28+/hr to start—will train! Whether you are a seasoned Machine Operator or transitioning from another field, we offer great starting rates.

Comprehensive Benefits

Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program. Career Advancement: Access to specialized training and fast-track promotion opportunities. Manufacturing production background or food service experience is a plus for candidates looking to grow quickly as an assembler or team lead.

Responsibilities Include

• Perform high-volume, accurate data entry involving vehicle identification numbers (VINs), makes, models, mileage, and specific automotive parts.
• Coordinate daily logistics tasks, including processing payments through online agency portals and generating vehicle disposal reports using MS Access.
• Provide professional customer service when communicating with federal agents, clients, and vendors regarding vehicle disposals and inquiries.
• Organize, scan, and file physical and digital documentation into our central computer database.
• Answer incoming phone calls, route messages efficiently, and handle general office administrative duties.

Skills & Qualifications

• Demonstrated expertise in data entry and general office administration.
• Strong background in providing exceptional customer service, with excellent follow-through and verbal communication skills.
• Proficient with computers, including Microsoft Office (Word, Access, Excel) and web-based portals.
• Exceptional organizational skills with rigorous attention to detail.
• Basic knowledge of automotive parts or vehicle specifications is helpful, though not required.

What's in It for You:

• Stable Work Hours: Predictable, full-time schedule from 9:00 AM to 5:00 PM, Monday through Friday.
• Tight-Knit Team Culture: Join an established, welcoming 5-person office with exceptionally low turnover and a supportive environment.
• Comprehensive Onboarding: Paid, hands-on training to get you comfortable with our systems and process before taking over the role completely.
• Competitive Compensation: Start at $28.00+/hour with access to full benefits.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status