Administrative Coordinator - WhatJobs Direct (Welkom)

Placements24; Willows (CA); Hybrid; USD 18,000 - 25,000; Full time

Benefits offered by this job

Medical aid

Pension contributions

Professional development

Job summary

WhatJobs Direct seeks an Administrative Coordinator to join their team in Welkom, Free State, ZA. The role blends on-site coordination with remote collaboration to keep day-to-day operations running smoothly.

The ideal candidate is highly organized, detail-oriented, and proficient with Microsoft Office. You will manage schedules, communications, travel, and filing while liaising with internal teams and external partners.

Qualifications

• Proven experience as Administrative Coordinator or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication abilities.
• Experience with hybrid work models and remote collaboration tools is beneficial.

Responsibilities

• Coordinate and manage office activities and administrative procedures.
• Schedule meetings, manage calendars, and arrange appointments.
• Prepare documents, reports, and presentations.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain and organize electronic and physical filing systems.
• Manage office supplies inventory and coordinate procurement.
• Assist with travel arrangements and accommodation bookings.
• Support project coordination and follow-up on action items.
• Ensure a welcoming and organized office environment.
• Liaise with internal departments and external stakeholders.

Skills

Microsoft Office

Excellent organization

Time management

Strong communication

Hybrid/remote collaboration

Education

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

About the Role

Our client, WhatJobs Direct , is seeking a highly organized and proactive Administrative Coordinator to join their team in Welkom, Free State, ZA . This hybrid role is pivotal in ensuring the smooth and efficient day-to-day operations of the office. The ideal candidate will be adept at managing multiple tasks, coordinating various administrative functions, and providing essential support to ensure business continuity. We are looking for an individual with excellent communication skills, a keen eye for detail, and the ability to work effectively both independently and as part of a team. Your role will involve a mix of on-site responsibilities and remote flexibility, contributing to a balanced work environment.

Key Responsibilities

• Coordinate and manage office activities and administrative procedures.
• Schedule meetings, manage calendars, and arrange appointments.
• Prepare documents, reports, and presentations.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain and organize electronic and physical filing systems.
• Manage office supplies inventory and coordinate procurement.
• Assist with travel arrangements and accommodation bookings.
• Support project coordination and follow-up on action items.
• Ensure a welcoming and organized office environment.
• Liaise with internal departments and external stakeholders.

Requirements

• Proven experience as an Administrative Coordinator, Administrative Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication abilities.
• Experience with hybrid work models and remote collaboration tools is beneficial.
• Ability to work independently and collaboratively within a team.
• Detail-oriented with a commitment to accuracy.
• Familiarity with the Welkom, Free State, ZA region is an advantage.
• High school diploma or equivalent; further qualifications are a plus.

Benefits

This position offers a competitive salary package and a comprehensive range of benefits, including medical aid and pension contributions. Our client provides opportunities for professional development and career growth within a supportive and dynamic work environment. The hybrid nature of this role offers flexibility and a healthy work-life balance. Join a company that values its employees and fosters a collaborative culture in Welkom, Free State, ZA .