Administrative Coordinator (Administrative Assistant)

Indiana University; Indianapolis (IN); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy for employees and/or家族

Paid holidays and generous time off

Job summary

Indiana University’s Office of Housing and Residence Life in Indianapolis is seeking an administrative professional to support a department serving 2,400 residents in an on-campus urban living environment.

The role emphasizes confidential administration, strong communication, and reliable coordination of meetings, travel, and records. Provides essential coordination with internal and external partners and supports social media or website tasks as needed.

Qualifications

• Combinations of related education and experience may be considered.
• Education beyond the minimum required may be substituted for work experience.
• Work experience beyond the minimum required may be substituted for education.

Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact, and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.

Skills

Organizational skills

Confidentiality

Verbal communication

Judgment

Time management

Proactive poise

Education

High school diploma or GED

Tools

Office software

Job description

Department Information

Department HOUSING (IA-HDEP-IUINA)Department Information The Office of Housing and Residence Life, within the Division of Student Affairs, provides housing for 2,400 residents offering students an on-campus urban living experience. We create living environments designed to foster educational success and personal growth through social and academic programs, events, and numerous leadership opportunities. On-campus housing communities create a sense of belonging and fellowship that comes with living on-campus among a community of peers. Housing and Residence Life also serves a wide range of campus and community partners through summer conferences and guest housing that directly impact employer recruitment efforts across the city and support engagement and college prep efforts to support student success and recruitment.

Job Summary

Department-Specific ResponsibilitiesMay develop submission of feedback formsAnalyzes basic data and reports on findingsServes as the point of contact for outside vendors; liaises and provides accurate informationManages and inventory physical resources; coordinates shared use and resource maintenanceMaintains clear, timely, and accurate communication with internal and external parties for projects or initiatives

General Responsibilities

Provides administrative support to a department or group of professionals, exercising confidentiality, tact, and diplomacyUtilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reportsReceives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accuratelySchedules and confirms appointments, meetings, and travel arrangements; tracks expensesParticipates in the development and implementation of administrative standards, policies and practices for the organizationMay perform other duties related to maintaining an internal website and/or working with social media

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATIONRequiredHigh school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCERequired2 years of relevant experience

• SKILLSRequiredExcellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

This position is not eligible for visa sponsorship. Work Location IU IndianapolisIndianapolis, IndianaAdvertised Salary $43,014.40 annuallyBenefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: IntermediateFLSA: NonexemptJob Function: General AdministrationJob Family: Administrative Support

Equal Employment Opportunity

Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.