Administrative Coordinator - Timekeeper & Voucher Specialist

State of Louisiana; Baton Rouge (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

The Louisiana Department of Transportation and Development (DOTD) is seeking an administrative professional to serve as timekeeper, staff specialist for voucher processing, and liaison for the Right of Way Section at Headquarters. The role emphasizes accuracy, safety awareness, and strong documentation skills in East Baton Rouge Parish.

Primary duties include managing time entries, preparing bi-weekly reports, processing sales and vouchers, and coordinating loss prevention and telecommunications

Qualifications

• Three years of experience in administrative services.
• Experience substitution: 15 semester hours equals six months.
• Attention to detail, safety awareness, and strong analytical and documentation skills.

Responsibilities

• Serve as Primary Timekeeper for the Right of Way Section.
• Collect, review, resolve, and submit employee time entries in accordance with LaGov Timekeeper procedures.
• Prepare and maintain accurate bi-weekly time reports.
• Receive, review, and process sales and vouchers for the Real Estate Section.
• Retrieve and distribute vendor checks averaging $44.5 million annually.
• Coordinate safety program per LADOTD and risk management requirements.
• Vehicle management coordination; monitor FuelTrac reports and vehicle logs.
• Telecommunications liaison for Right of Way Section; resolve phone issues.
• Provide emergency and disaster support as needed.

Skills

Attention to detail

Safety awareness

Analytical thinking

Documentation

Job description

The Louisiana Department of Transportation and Development (DOTD) is seeking an administrative professional to serve as timekeeper, staff specialist for voucher processing, and liaison for the Right of Way Section at Headquarters. The role emphasizes accuracy, safety awareness, and strong documentation skills in East Baton Rouge Parish.

Primary duties include managing time entries, preparing bi-weekly reports, processing sales and vouchers, and coordinating loss prevention and telecommunications