Administrative Coordinator 4 - Production

Louisiana Department Of Transportation and Development; Baton Rouge (LA); On-site; USD 45,000 - 60,000; Full time

Job summary

The Louisiana Department of Transportation and Development (DOTD) is seeking an experienced administrative professional to serve as Timekeeper and staff specialist for voucher processing in the Right of Way Section at Headquarters. The role emphasizes accuracy, safety awareness, and rigorous documentation in a busy government environment.

Responsibilities include time entry collection, bi-weekly time reports, voucher processing, loss prevention liaison, and telecommunications coordination, with

Qualifications

• Three years of experience in administrative services.
• Ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance.
• Strong analytical and documentation skills.

Responsibilities

• Serve as Primary Timekeeper for the Right of Way Section.
• Collect, review, resolve, and submit employee time entries in accordance with LaGov Timekeeper procedures.
• Prepare and maintain accurate bi-weekly time reports.
• Serve as a staff specialist in Right of Way voucher processing.
• Receive, review, and process sales and vouchers for the Real Estate Section, including headquarters and regional offices. Retrieve and distribute vendor checks averaging $44.5 million annually.
• Serve as Loss Prevention/Safety Liaison, ensuring compliance with LaGov reporting procedures and safety requirements.
• Coordinate the Section’s safety program in accordance with Louisiana Office of Risk Management and LADOTD Loss Prevention requirements.
• Serve as Vehicle Management Coordinator; monitor FuelTrac reports and vehicle logs.
• Serve as Telecommunications Liaison, coordinating and resolving phone and communication issues for the Right of Way Section.
• Provide emergency and disaster support as needed.

Skills

Accountability

Policies & Procedures

Critical Thinking

Education

Three years of experience in administrative services

Job description

About This Job

At the Louisiana Department of Transportation and Development (DOTD), we plan, build, maintain, and protect the transportation systems that connect communities, support commerce, and keep Louisiana moving. Please visit our DOTD Career Center for more information about our agency.

About This Job

At the Louisiana Department of Transportation and Development (DOTD), we plan, build, maintain, and protect the transportation systems that connect communities, support commerce, and keep Louisiana moving. Please visit our DOTD Career Center for more information about our agency.

This is an administrative role that requires attention to detail, safety awareness, and strong analytical and documentation skills. This position serves as the timekeeper, staff specialist for voucher processing, Loss Prevention and Safety Liaison, and Telecommunication Liaison for the Right of Way Section at Headquarters.

An Ideal Canidate Should Posess The Folllowing Competencies

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federaland state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

The position is located in East Baton Rouge Parish, Section 23, and reports to Right of Way Manager.

Please visit our DOTD Career Center for more information about our agency: https://dotd.la.gov/about/office-of-management-and-finance/human-resources/career-center/

Minimum Qualifications

Three years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here .

Job Duties

Job Duties and Other Information

• Serve as Primary Timekeeper for the Right of Way Section.
• Collect, review, resolve, and submit employee time entries in accordance with LaGov Timekeeper procedures.
• Prepare and maintain accurate bi-weekly time reports.
• Serve as a staff specialist in Right of Way voucher processing.
• Receive, review, and process sales and vouchers for the Real Estate Section, including headquarters and regional offices. Retrieve and distribute vendor checks averaging $44.5 million annually.
• Serve as Loss Prevention/Safety Liaison, ensuring compliance with LaGov reporting procedures and safety requirements.
• Coordinate the Section’s safety program in accordance with Louisiana Office of Risk Management and LADOTD Loss Prevention requirements.
• Serve as Vehicle Management Coordinator; monitor FuelTrac reports and vehicle logs.
• Serve as Telecommunications Liaison, coordinating and resolving phone and communication issues for the Right of Way Section.
• Provide emergency and disaster support as needed.

Position-Specific Details

Appointment Type: This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.

Compensation: Additional compensation may be considered impart with extraordinary qualifications in accordance with State Civil Service Rules and DOTD policy.

Contact Information

Heather Corsentino

Right of Way Manager, Section 23

[phone]

[e-mail]

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.