Administrative Coordinator & Timekeeper – Right of Way

Louisiana Department Of Transportation and Development; Baton Rouge (LA); On-site; USD 45,000 - 60,000; Full time

Job summary

The Louisiana Department of Transportation and Development (DOTD) is seeking an experienced administrative professional to serve as Timekeeper and staff specialist for voucher processing in the Right of Way Section at Headquarters. The role emphasizes accuracy, safety awareness, and rigorous documentation in a busy government environment.

Responsibilities include time entry collection, bi-weekly time reports, voucher processing, loss prevention liaison, and telecommunications coordination, with

Qualifications

• Three years of experience in administrative services.
• Ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance.
• Strong analytical and documentation skills.

Responsibilities

• Serve as Primary Timekeeper for the Right of Way Section.
• Collect, review, resolve, and submit employee time entries in accordance with LaGov Timekeeper procedures.
• Prepare and maintain accurate bi-weekly time reports.
• Serve as a staff specialist in Right of Way voucher processing.
• Receive, review, and process sales and vouchers for the Real Estate Section, including headquarters and regional offices. Retrieve and distribute vendor checks averaging $44.5 million annually.
• Serve as Loss Prevention/Safety Liaison, ensuring compliance with LaGov reporting procedures and safety requirements.
• Coordinate the Section’s safety program in accordance with Louisiana Office of Risk Management and LADOTD Loss Prevention requirements.
• Serve as Vehicle Management Coordinator; monitor FuelTrac reports and vehicle logs.
• Serve as Telecommunications Liaison, coordinating and resolving phone and communication issues for the Right of Way Section.
• Provide emergency and disaster support as needed.

Skills

Accountability

Policies & Procedures

Critical Thinking

Education

Three years of experience in administrative services

Job description

The Louisiana Department of Transportation and Development (DOTD) is seeking an experienced administrative professional to serve as Timekeeper and staff specialist for voucher processing in the Right of Way Section at Headquarters. The role emphasizes accuracy, safety awareness, and rigorous documentation in a busy government environment.

Responsibilities include time entry collection, bi-weekly time reports, voucher processing, loss prevention liaison, and telecommunications coordination, with