Administrative Coordinator 3 - Stockroom

State of Louisiana; Lake Charles (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

The State of Louisiana seeks an Administrative Coordinator 3 to support the Department of Transportation and Development in Lake Charles. You will foster an organized, friendly environment in the stockroom and assist staff and vendors with essential tasks.

The role emphasizes accuracy, adherence to policies, and effective communication. Expect front desk coverage, requisition management, and inventory control as core duties in a structured state government setting.

Qualifications

• Two years of experience in administrative services.
• Experience substitution: every 15 semester hours earns six months of experience.
• Must follow State Civil Service rules and all applicable federal and state laws.

Responsibilities

• Provide front desk coverage for the stockroom and greet visitors and staff.
• Create, revise and maintain purchase requisitions from DOTD Central Warehouse per procurement policies.
• Maintain perpetual inventory records and monitor stock levels to prevent depletion.
• Assist in coordinating training and continuing education as required.

Skills

Accepting Direction

Communicating Effectively

Following Policies and Procedures

Using Data

Managing Resources

Tools

SAP

Agile

Microsoft Office Excel

Microsoft Word

Job description

We’re seeking an Administrative Coordinator 3 to support our agency by fostering a friendly, organized atmosphere in our stockroom. This role plays a key part in ensuring smooth operations and providing essential assistance to both employees and vendors. An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Using Data: The ability to use relevant and valid data to inform a recommendation for actions.
• Managing Resources:The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

If you're compassionate, organized, and thrive in a people-centered environment, this could be the opportunity for you!

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

The overall function of this position is to receive and distribute supplies to department personnel and to maximize warehousing space by keeping supplies organized. This position is located in the District 07 Unit 001 of the Department of Transportation and Development and reports directly to the Admin Program Manager 3. The incumbent must be self-motivated and be able to perform duties many times with or without minimal supervision and also be able to interpret unforeseen conditions as they may arise. The incumbent will participate in appropriate DOTD structured training programs and attend all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks.

As an Administrative Coordinator, you'll help create a positive first impression for every person who walks through our doors. In this role, you will:

• Provides constant coverage of the front desk of the stockroom.
• Creates, revises and maintains purchase requisitions ordered from DOTD Central Warehouse in accordance with DOTD Procurement Policies and Division of Administration requirements.
• Must have a working knowledge of SAP, Agile, Microsoft Office Excel and Word.

Responsible for the perpetual inventory control records by the use of computer and current inventory levels ensuring essential inventory items are never depleted.

Position-Specific Details

Appointment Type: Probational or Promotional

Work Schedule: Work hours are Monday through Thursday, 10 hour days

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information

For further information about this vacancy, contact:

Cheryl Koskie

Admin Program Manager 3

5827 Hwy 90 E Lake Charles, LA 70615

[phone]

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available https://www.laworks.net/WorkforceDev/LRS/LRS_Tech_Asst_Guidance.asp