Administrative Coordinator 4 - Production

State of Louisiana; Baton Rouge (LA); Sur place; USD 42 000 - 64 000; Plein temps

Résumé du poste

The Louisiana Department of Transportation and Development (DOTD) is seeking an administrative professional to serve as timekeeper, staff specialist for voucher processing, and liaison for the Right of Way Section at Headquarters. The role emphasizes accuracy, safety awareness, and strong documentation skills in East Baton Rouge Parish.

Primary duties include managing time entries, preparing bi-weekly reports, processing sales and vouchers, and coordinating loss prevention and telecommunications

Qualifications

• Three years of experience in administrative services.
• Experience substitution: 15 semester hours equals six months.
• Attention to detail, safety awareness, and strong analytical and documentation skills.

Responsabilités

• Serve as Primary Timekeeper for the Right of Way Section.
• Collect, review, resolve, and submit employee time entries in accordance with LaGov Timekeeper procedures.
• Prepare and maintain accurate bi-weekly time reports.
• Receive, review, and process sales and vouchers for the Real Estate Section.
• Retrieve and distribute vendor checks averaging $44.5 million annually.
• Coordinate safety program per LADOTD and risk management requirements.
• Vehicle management coordination; monitor FuelTrac reports and vehicle logs.
• Telecommunications liaison for Right of Way Section; resolve phone issues.
• Provide emergency and disaster support as needed.

Connaissances

Attention to detail

Safety awareness

Analytical thinking

Documentation

Description du poste

At the Louisiana Department of Transportation and Development (DOTD), we plan, build, maintain, and protect the transportation systems that connect communities, support commerce, and keep Louisiana moving. Please visit our DOTD Career Center for more information about our agency.

This is an administrative role that requires attention to detail, safety awareness, and strong analytical and documentation skills. This position serves as the timekeeper, staff specialist for voucher processing, Loss Prevention and Safety Liaison, and Telecommunication Liaison for the Right of Way Section at Headquarters.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federaland state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

The position is located in East Baton Rouge Parish, Section 23, and reports to Right of Way Manager.

Please visit our DOTD Career Center for more information about our agency: https://dotd.la.gov/about/office-of-management-and-finance/human-resources/career-center/

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Serve as Primary Timekeeper for the Right of Way Section.
• Collect, review, resolve, and submit employee time entries in accordance with LaGov Timekeeper procedures.
• Prepare and maintain accurate bi-weekly time reports.

• Serve as a staff specialist in Right of Way voucher processing.
• Receive, review, and process sales and vouchers for the Real Estate Section, including headquarters and regional offices. Retrieve and distribute vendor checks averaging $44.5 million annually.
• Serve as Loss Prevention/Safety Liaison, ensuring compliance with LaGov reporting procedures and safety requirements.
• Coordinate the Section’s safety program in accordance with Louisiana Office of Risk Management and LADOTD Loss Prevention requirements.
• Serve as Vehicle Management Coordinator; monitor FuelTrac reports and vehicle logs.
• Serve as Telecommunications Liaison, coordinating and resolving phone and communication issues for the Right of Way Section.
• Provide emergency and disaster support as needed.

Position-Specific Details:

Appointment Type: This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.

Compensation: Additional compensation may be considered impart with extraordinary qualifications in accordance with State Civil Service Rules and DOTD policy.

Contact Information:

For further information about this vacancy, contact: Heather Corsentino Right of Way Manager, Section 23 [phone] [e-mail]

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.