Administrative Coordinator On-Site Office Support

IES Residential; Webster (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Safety is Priority One

Competitive Pay

401K with Employer Match

Paid Time Off

Life Insurance

Medical Coverage

Dental & Vision Coverage

Disability Coverage

Insurance Discounts

E-Verify Participation

Job summary

IES in Webster, TX is seeking an Administrative Assistant to provide clerical support for efficient office operations, scheduling, document management, and customer service across departments. This on-site role requires professionalism and strong organizational skills to keep calendars, files, and communications in order.

Candidates should have a high school diploma or GED (associate degree preferred), English proficiency, and the ability to pass background checks.

Qualifications

• High school diploma or GED is required; associate degree preferred.
• English speaking, reading, and writing preferred; Spanish speaking preferred.
• Ability to pass pre-employment screenings such as background checks.

Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Prepare, organize, and maintain documents, reports, and filing systems.
• Assist with data entry, recordkeeping, and maintaining accurate office information.
• Coordinate office supplies, equipment, and general administrative needs.
• Support meeting preparation, including agendas, materials, and meeting notes.
• Assist with travel arrangements, expense reports, and departmental coordination as needed.
• Greet visitors, clients, and vendors while providing excellent customer service.
• Maintain confidentiality of company records, employee information, and business operations.
• Collaborate with team members to support daily office functions and special projects.
• Perform additional duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Customer service

Multitasking

Teamwork

Confidentiality

Problem solving

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office Suite

Job description

IES in Webster, TX is seeking an Administrative Assistant to provide clerical support for efficient office operations, scheduling, document management, and customer service across departments. This on-site role requires professionalism and strong organizational skills to keep calendars, files, and communications in order.

Candidates should have a high school diploma or GED (associate degree preferred), English proficiency, and the ability to pass background checks.