Administrative Coordinator for Scheduling & Support

IES Residential; Indianapolis (IN); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Safety is Priority One

Competitive Pay

401K with Match

Paid Time Off

Life Insurance

Medical Coverage

Dental & Vision

Disability Plans

Insurance Discounts

Job summary

IES is seeking an Administrative Assistant to provide administrative support across departments, manage schedules, handle communications, and organize documents in a busy Indianapolis office.

You will greet visitors, maintain filing systems, support travel arrangements, and ensure confidentiality and accuracy in data management. This on-site role requires 0-2 years of experience and strong MS Office skills.

Qualifications

• High school diploma or GED is required.
• Associate degree or administrative experience preferred.
• Experience with Microsoft Office applications is essential.
• Strong organizational, communication, and confidentiality skills.

Responsibilities

• Schedule meetings and maintain calendars for staff.
• Answer and direct phone calls, emails, and correspondence.
• Prepare, organize, and maintain documents and reports.
• Data entry, recordkeeping, and filing systems.
• Coordinate office supplies and equipment.
• Support meeting preparation with agendas and notes.
• Assist travel arrangements and expense reporting as needed.
• Greet visitors and provide professional customer service.
• Maintain confidentiality of records and information.
• Collaborate with team on daily office tasks and special projects.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Interpersonal skills

MS Office

Excel

Outlook

PowerPoint

Customer service

Problem solving

Confidentiality

Teamwork

Background checks

Spanish speaking

Education

High school diploma or GED

Associate degree or administrative experience

Job description

IES is seeking an Administrative Assistant to provide administrative support across departments, manage schedules, handle communications, and organize documents in a busy Indianapolis office.

You will greet visitors, maintain filing systems, support travel arrangements, and ensure confidentiality and accuracy in data management. This on-site role requires 0-2 years of experience and strong MS Office skills.