Administrative Coordinator & QuickBooks Pro (In-Office)

Cheetah Electric; Moscow (ID); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Paid time off

Holiday pay

Job summary

Cheetah Electric in Moscow, ID seeks an administrative and bookkeeping-support professional. You’ll answer inbound calls, assist dispatch, and back up QuickBooks entries while coordinating appointments and invoices.

You’ll also assist with marketing and owner-level admin tasks, with opportunities to cross-train and grow within a small, owner‑driven team. The role is in‑office, Monday–Friday, with occasional evenings or weekends for community events.

Qualifications

• Hands-on QuickBooks experience required.
• Proficient in Excel and Word; Canva is a plus.
• 1–2 years in an office, administrative, or bookkeeping-support role.
• Genuinely organized with a system you actually use.
• Friendly and even-keeled on the phone and in person.

Responsibilities

• Answer inbound calls and back up the dispatcher with scheduling and technician availability.
• Make outbound follow-ups on estimates and past customers to keep the schedule full.
• Provide friendly customer service over the phone and in person.
• Back up the bookkeeper with QuickBooks entries, invoicing, and deposits.
• Support marketing with social media posts and mailers.
• Assist owner with day-to-day admin tasks, calendar management, and vendor follow-up.
• Represent Cheetah Electric at community events and fairs a few evenings or weekends a year.

Skills

Organizational skills

Phone etiquette/communication

Scheduling

Customer service

Multitasking

Tools

QuickBooks

Excel

Word

Canva

Job description

Cheetah Electric in Moscow, ID seeks an administrative and bookkeeping-support professional. You’ll answer inbound calls, assist dispatch, and back up QuickBooks entries while coordinating appointments and invoices.

You’ll also assist with marketing and owner-level admin tasks, with opportunities to cross-train and grow within a small, owner‑driven team. The role is in‑office, Monday–Friday, with occasional evenings or weekends for community events.