Administrative Coordinator: QuickBooks & Office Ops Pro

Ultimate Staffing; Surprise (AZ); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

401(k) with company match

PTO and holidays

Bonus potential

Job summary

Ultimate Staffing in Surprise, AZ is seeking an Administrative Coordinator to support daily office operations. The role demands strong organizational skills and hands-on QuickBooks bookkeeping experience, with a Monday–Friday schedule and a pay range of $52,000–$65,000 DOE.

Ideal candidates will manage day-to-day office tasks, handle inquiries, process invoices, and assist with payroll and HR onboarding. This is a stable, growth-oriented position within a manufacturing setting offering

Qualifications

• 3+ years of administrative, office management, bookkeeping, or accounting support experience.
• Recent QuickBooks experience required.
• Strong bookkeeping, AP/AR, invoicing, and data entry skills.
• Proficiency with Microsoft Office.
• Excellent communication, organization, and multitasking abilities.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage day-to-day office administration
• Answer phones, greet visitors, and handle mail
• Process invoices, bills, purchase orders, and customer payments
• Perform bookkeeping functions using QuickBooks Desktop/Enterprise
• Support accounts payable and accounts receivable activities
• Coordinate office vendors, supplies, and facility needs
• Assist with payroll preparation and HR onboarding tasks
• Provide administrative support to multiple departments

Skills

Communication

Organization

Multitasking

Independence

Attention to detail

Tools

QuickBooks Desktop/Enterprise

Microsoft Office

Job description

Ultimate Staffing in Surprise, AZ is seeking an Administrative Coordinator to support daily office operations. The role demands strong organizational skills and hands-on QuickBooks bookkeeping experience, with a Monday–Friday schedule and a pay range of $52,000–$65,000 DOE.

Ideal candidates will manage day-to-day office tasks, handle inquiries, process invoices, and assist with payroll and HR onboarding. This is a stable, growth-oriented position within a manufacturing setting offering