Administrative Coordinator: Payroll, HR & Office Ops

Sprouts Farmers Market; Santa Barbara (CA); On-site; USD 26,863 - 40,157; Full time

Benefits offered by this job

Discount on purchases (15% for you and

DailyPay access

401(K) retirement plan with company 1

Career growth opportunities

Job summary

Sprouts Farmers Market is seeking an Administrative Coordinator to manage in-store accounting, cash handling, timekeeping, and payroll transmissions. They will keep store files up to date, maintain office supplies, and collaborate with Human Resources and Store Management on hiring and onboarding.

The role requires strong organizational skills, proficiency in Outlook, Excel, and Word, and the ability to work a flexible schedule.

Qualifications

• Must be at least 18 years old.
• High school diploma or equivalent.
• 1–2 years of experience in retail store accounting, administrative, and human resources procedures preferred.
• Regular, dependable attendance is an essential function of this position; shift schedules include 8–10 hours with scheduled breaks.
• Availability to work a flexible schedule, including some nights, weekends, and holidays preferred.
• Proficient in Outlook, Excel, and Word with knowledge of bookkeeping/accounting and human resources software.
• Lift 30 pounds and push/pull less than 5 pounds.
• Occasionally, lifting heavier items during a typical workday is necessary.
• Sit for extended periods and perform repetitive hand, wrist, finger, and eye movement.
• Wear PPE consistent with the task assignment, including but not limited to non-slip, closed-toe shoes, long pants, hair/beard covers, a face‑covering or mask, and gloves (latex and or cut‑resistant).

Responsibilities

• Consistently demonstrate a positive attitude, organizational skills, high level of accuracy, attention to detail, time management skills, and willingness to learn new products.
• Take direction, communicate, and collaborate effectively with others.
• Collect, verify, and distribute tills and change drawers.
• Total all checks, cash, credit cards, and create reports from the previous day.
• Oversee the balancing of the safe and create refund reports.
• Prepare bank deposits and record all data for cash, checks, food stamps, WIC instruments, and charge vendor coupons.
• Help maintain front end security to control cash, shrink, and dishonesty.
• Facilitate hiring, onboarding, and training of new employees.
• Process internal transfers and job/pay changes.
• Support a positive and engaging work environment while adhering to all safety, health, and compliance regulations.
• Help plan and execute team building and recognition events.
• Pull and distribute sales reports for each department.
• Stay up to date on company procedures, policies, and benefits to keep store employees informed.
• Keep store files organized and up to date.
• Order office supplies to maintain an efficient stock level.
• Ensure timekeeping and payroll functions are completed correctly and on time.
• Maintain a clean, sanitized, and organized office and work areas.
• Demonstrate product knowledge and provide prompt, friendly service to help customers make their selections.
• Remain informed of sales and ad items to assist customers in a prompt and friendly manner.
• Adhere to all safety, health, and compliance regulations.
• Flexible to perform other related duties as assigned.
• To maximize labor productivity and customer service, the Core Managers assign secondary roles for Administrative Coordinators to perform after completing the daily AC tasks. Supporting the Front End as a Cashier to cover breaks and business rushes is one of the secondary roles of the AC and Back-up AC. To provide the most accountable environment, ACs trained as a Head Cashier may hold red-cards and perform Head Cashier duties.

Skills

Outlook

Excel

Word

Attention to detail

Time management

Team collaboration

Education

High school diploma or equivalent

Tools

Bookkeeping software

HR software

Job description

Sprouts Farmers Market is seeking an Administrative Coordinator to manage in-store accounting, cash handling, timekeeping, and payroll transmissions. They will keep store files up to date, maintain office supplies, and collaborate with Human Resources and Store Management on hiring and onboarding.

The role requires strong organizational skills, proficiency in Outlook, Excel, and Word, and the ability to work a flexible schedule.