Administrative Coordinator: Master Operations & Scheduling

Simera; San Francisco (CA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Simera is seeking an organized Administrative Coordinator to oversee daily administrative activities, coordinate information flow, and support multiple teams. The role emphasizes accuracy, discretion, and proactive problem-solving in a fast-paced environment.

The successful candidate will manage schedules, prepare documents, and maintain digital records while ensuring timely, confidential handling of information and smooth cross-team collaboration across remote and local teams.

Qualifications

• Experience in administrative coordination or similar role.
• Ability to manage schedules, documents, and processes for multiple teams.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor tasks and deadlines to ensure timely completion.
• Assist with onboarding and team coordination as needed.
• Handle routine emails and inquiries and route to the appropriate person.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, and purchase requests when required.
• Maintain accurate records and proper documentation.
• Identify process gaps and suggest improvements for efficiency.
• Support managers and teams with operational needs.
• Maintain confidentiality when handling sensitive information.
• Ensure procedures and policies are followed consistently.

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Multitasking

Problem-solving

Documentation

Autonomy

Confidentiality

Team coordination

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking an organized Administrative Coordinator to oversee daily administrative activities, coordinate information flow, and support multiple teams. The role emphasizes accuracy, discretion, and proactive problem-solving in a fast-paced environment.

The successful candidate will manage schedules, prepare documents, and maintain digital records while ensuring timely, confidential handling of information and smooth cross-team collaboration across remote and local teams.