Operations & Scheduling Coordinator

Simera; San Francisco (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Simera is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while coordinating information, schedules, documents, and tasks across different teams.

This full-time role requires strong communication, calendar management, and proficiency with Google Workspace or Microsoft Office.

Qualifications

• Previous experience in administrative coordination or similar role.
• Experience coordinating schedules, meetings, and documents.
• Strong computer and digital skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Ability to work independently and with remote teams.
• Reliable internet and home-office setup.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, and records.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and route to the right person.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase efficiency.

Skills

Communication

Organization

Attention to detail

Time management

Multitasking

Problem solving

Tools

Google Workspace

Microsoft Office

Calendar tools

Spreadsheet tools

Job description

Simera is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while coordinating information, schedules, documents, and tasks across different teams.

This full-time role requires strong communication, calendar management, and proficiency with Google Workspace or Microsoft Office.