Remote Administrative & Operations Coordinator

Simera; San Francisco (CA); Remote; USD 65,000 - 85,000; Full time

Job summary

Simera is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly for a fast-paced, remote-friendly team.

The ideal candidate will manage calendars, prepare reports, handle onboarding, liaise with internal and external contacts, and continuously identify efficiency improvements while maintaining confidentiality.

Qualifications

• Experience in administrative coordinating or office administration.
• Experience coordinating schedules, documents, and administrative processes.
• Strong computer and digital skills.
• Ability to work independently and collaborate effectively with remote teams.
• English proficiency is required if coordinating with English-speaking teams.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication and information between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase administrative efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company and business information.
• Ensure administrative procedures and company policies are consistently followed.

Skills

Communication

Organization

Attention to detail

Time management

Multitasking

Problem-solving

Scheduling

Independent work

Discretion with confidential info

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly for a fast-paced, remote-friendly team.

The ideal candidate will manage calendars, prepare reports, handle onboarding, liaise with internal and external contacts, and continuously identify efficiency improvements while maintaining confidentiality.