Operations & Admin Coordinator

Simera Professional; United States; Remote; USD 42,000 - 65,000; Full time

Job summary

Simera Professional is seeking a proactive Administrative Coordinator to support day-to-day operations in a fast-paced environment. You will handle calendars, communications, file management, and reporting to help teams stay aligned.

This role emphasizes strong organizational and digital skills, clear written and verbal English, and the ability to work independently or with remote teams. A reliable home office setup and internet connection are expected.

Qualifications

• Experience in administrative coordination or executive assistance.
• Experience coordinating schedules, meetings, and documents.
• Strong computer and digital skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to work independently and with remote teams.
• Strong organizational skills and ability to meet deadlines.
• Reliable internet connection and setup for remote work.
• English proficiency.

Responsibilities

• Coordinate daily administrative activities to support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize digital files, documents, records, and databases.
• Prepare and distribute reports, presentations, and spreadsheets.
• Monitor tasks, deadlines, and follow-ups.
• Assist with onboarding and team coordination.
• Manage routine emails, requests, and inquiries.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, and purchase requests.
• Identify process gaps and recommend improvements.
• Support managers and team members with operational needs.
• Maintain confidentiality and ensure company policies are followed.

Skills

Administrative coordination

Schedule coordination

Digital literacy

Multitasking

Communication skills

Remote collaboration

Organization

Remote setup

English proficiency

Job description

Simera Professional is seeking a proactive Administrative Coordinator to support day-to-day operations in a fast-paced environment. You will handle calendars, communications, file management, and reporting to help teams stay aligned.

This role emphasizes strong organizational and digital skills, clear written and verbal English, and the ability to work independently or with remote teams. A reliable home office setup and internet connection are expected.