Administrative Coordinator: Operations & Reporting Expert

NightOwl Consulting; United States; Remote; USD 42,000 - 64,000; Full time

Benefits offered by this job

Above market salary

HMO on Day 1 for principal & 2 depend.

Government-mandated benefits

Performance-based incentives

Quarterly company events

Career growth training

Great company culture

Equipment & software provided

Job summary

NightOwl Consulting is seeking an Administrative Coordinator to streamline daily operations, manage emails and calendars, and support timekeeping and reporting. The role involves organizing files, maintaining lead data, and preparing routine expenses and procurement tasks.

You will also compile reports and support CRM accuracy across teams. Applicants should demonstrate strong organizational skills, reliability, and the ability to work independently in a fast-paced environment, with proficiency

Qualifications

• Proven experience in an administrative or coordinator role.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work independently with minimal supervision.
• Proficiency with Microsoft Office Suite and calendar tools.

Responsibilities

• Email management: monitor, respond, and organize important correspondence.
• Calendar management: schedule meetings and events with reminders.
• Voicemail handling and follow-up communications.
• Set appointments with clients, prospects, and partners.
• Prepare and distribute daily and monthly reports.
• Maintain and analyze lead tracking spreadsheets.
• Order weekly office supplies and manage procurement.
• Assist in preparing and submitting expense reports.
• Enter and process weekly timecards.
• Create realtor lists for loan officers and update PTO calendar.
• Manage the team CRM for data accuracy and updates.

Skills

Administrative experience

Organizational skills

Time management

Communication skills

Self-motivation

Independence

Tools

Microsoft Office Suite

Job description

NightOwl Consulting is seeking an Administrative Coordinator to streamline daily operations, manage emails and calendars, and support timekeeping and reporting. The role involves organizing files, maintaining lead data, and preparing routine expenses and procurement tasks.

You will also compile reports and support CRM accuracy across teams. Applicants should demonstrate strong organizational skills, reliability, and the ability to work independently in a fast-paced environment, with proficiency