Remote Operations & Reporting Coordinator

Fresh Prints LLC; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

Total Commerce is seeking an Operations Administrative Coordinator to support day-to-day agency operations, focusing on internal reporting, sales and marketing coordination, and administrative organization. This role emphasizes building structure, working with data, and keeping initiatives on track.

You will own weekly and project reporting, help manage budgets and profitability, and assist leadership with CRM and outreach activities.

Qualifications

• Highly organized and detail oriented with strong data skills.
• Comfortable working with numbers and spreadsheets.
• Open to using AI tools to improve processes and reporting.
• Proactive in following up with team and leadership when tasks arise.

Responsibilities

• Prepare and maintain weekly employee utilization reporting including hours and billable vs non-billable.
• Prepare weekly project reporting with new/active/sunset projects and budgets.
• Maintain project profitability and P&L reporting.
• Prepare quarterly profitability reporting for retainer clients and monthly P&L.
• Maintain CRM hygiene and assist with prospect research and outbound sales.

Skills

Organizational skills

Numerical analysis

Spreadsheet proficiency

AI tools proficiency

Tools

Front

CRM

AI tools

Job description

Total Commerce is seeking an Operations Administrative Coordinator to support day-to-day agency operations, focusing on internal reporting, sales and marketing coordination, and administrative organization. This role emphasizes building structure, working with data, and keeping initiatives on track.

You will own weekly and project reporting, help manage budgets and profitability, and assist leadership with CRM and outreach activities.