Efficient Administrative Assistant: Data, CRM & Onboarding

NightOwl Consulting; United States; Remote; USD 6,300 - 9,800; Full time

Benefits offered by this job

Above market salary

HMO on Day 1 for principal and two-dep

Government-mandated benefits

Performance-based incentives

Quarterly company events

1,000 PHP De Minimis

Equipment and software provided

Job summary

NightOwl Consulting is seeking an Administrative Assistant to support the Operations team. You will manage data entry, emails, CRM updates, client onboarding, and scheduling for our client-focused operations. The role requires strong organizational skills and attention to detail.

The successful candidate will handle multiple administrative tasks, maintain confidential information, and contribute to efficient office workflows with proactive problem-solving and communication.

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Strong proficiency in Microsoft Office Suite and Google Workspace.
• Experience working with CRM systems.

Responsibilities

• Data Management: Create, maintain, and update spreadsheets; pull reports and ensure data accuracy.
• Email and Communication Management: Monitor, prioritize, and respond to emails; draft professional messages.
• CRM Management: Update client information and track interactions; assist with CRM reports.
• Client Onboarding Assistance: Support onboarding with login credentials and welcome emails.
• Schedule Management: Coordinate calendars, set appointments, and arrange meetings.
• General Administrative Support: Support team and company goals with ad hoc tasks.

Skills

MS Office

Google Workspace

CRM systems

Data entry

Time management

Tools

Excel

Word

PowerPoint

Job description

NightOwl Consulting is seeking an Administrative Assistant to support the Operations team. You will manage data entry, emails, CRM updates, client onboarding, and scheduling for our client-focused operations. The role requires strong organizational skills and attention to detail.

The successful candidate will handle multiple administrative tasks, maintain confidential information, and contribute to efficient office workflows with proactive problem-solving and communication.