Operations & Administrative Coordinator

Strong Brands USA; Winter Park (FL); On-site; USD 27,552 - 41,328; Part time

Job summary

A retail and health products company based in Florida is hiring an Operations & Administrative Coordinator for part-time support. The ideal candidate will manage logistics, scheduling, and communications while ensuring smooth operations. This entry-level role requires strong organizational and communication skills, with a keen ability to multitask and work in a dynamic environment.

Qualifications

• Experience in administrative or coordination role is a plus.
• Self-motivated and able to follow through without supervision.

Responsibilities

• Maintain and update spreadsheets, reports, and trackers.
• Communicate effectively with vendors, clients, and teams.
• Schedule appointments, meetings, and reminders.
• Track pending tasks and ensure timely follow-ups.

Skills

Proficient in Microsoft Excel

Strong communication skills

Excellent organizational skills

Ability to multitask

Familiarity with Google Workspace

Professional phone handling

Job description

Overview

We are seeking a proactive Operations & Administrative Coordinator to support day-to-day activities across scheduling, communication, and logistics.

Responsibilities

• Maintain and update spreadsheets, reports, and trackers
• Analyze and present data using Excel functions (e.g., VLOOKUP, pivot tables)
• Make professional phone calls for follow-ups, coordination, and inquiries
• Communicate effectively with vendors, clients, and internal teams
• Arrange meetings, travel, deliveries, or shipments as needed
• Ensure smooth execution of logistics-related activities
• Schedule appointments, meetings, and reminders
• Manage and organize calendars for team members or executives
• Track pending tasks or deliverables and ensure timely follow-ups
• Maintain clear records of communications and task status
• Proficient in Microsoft Excel
• Strong communication skills (verbal and written)
• Ability to make and handle business calls professionally
• Excellent organizational and time-management skills
• Comfortable coordinating with multiple stakeholders
• Self-motivated and able to follow through without constant supervision
• Prior experience in an administrative or coordination role
• Familiarity with tools like Google Workspace, Microsoft Outlook, or task management

Qualifications

• Organized
• Professional
• Capable of multitasking efficiently in a dynamic environment

Application

If you think you are suitable please share your details on the email below:

• [e-mail]

Details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Administrative
• Industries: Retail; Health and Personal Care Products