Administrative Coordinator: Office Ops & Onboarding Lead

Consor; Portland (OR); On-site; USD 40,000 - 44,000; Full time

Benefits offered by this job

Tuition reimbursement

Paid professional training

License achievement bonus

Online learning center

Professional memberships

PTO and holidays

Hybrid/remote options for some roles

Medical/dental/vision insurance

Employee assistance program

401(k) with company match

Quarterly social events

Volunteer events

Employee networks

Job summary

Consor is seeking an Administrative Coordinator to serve as the first point of contact for clients, guests, and staff in a dynamic Portland office. You will manage calendars, coordinate onboarding for new hires, handle mail and records, and support daily operations with accuracy and discretion.

In this role, you will also assist with office events, maintain files, and back up reception duties as needed, while driving a professional, welcoming environment aligned with Consor’s standards and

Qualifications

• High school diploma or equivalent required.
• 4+ years of administrative support experience preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Oversee general administrative needs including shipping, supplies orders, and access cards.
• Coordinate and set up office events and meetings.
• Receive, sort, and distribute daily mail.
• Maintain electronic and paper files, records, and reports.
• Back-up answering calls on a multi-line phone.
• Assist with weekly expense reporting.
• Coordinate fleet vehicle deliveries and maintenance; able to drive up to a full-size pickup.

Skills

MS Office proficiency

Professional communication

Education

High school diploma or equivalent

Tools

MS Office Suite

Job description

Consor is seeking an Administrative Coordinator to serve as the first point of contact for clients, guests, and staff in a dynamic Portland office. You will manage calendars, coordinate onboarding for new hires, handle mail and records, and support daily operations with accuracy and discretion.

In this role, you will also assist with office events, maintain files, and back up reception duties as needed, while driving a professional, welcoming environment aligned with Consor’s standards and