Administrative Coordinator

Consor; Portland (OR); On-site; USD 40,000 - 44,000; Full time

Benefits offered by this job

Tuition reimbursement

Paid professional training

License achievement bonus

Online learning center

Professional memberships

PTO and holidays

Hybrid/remote options for some roles

Medical/dental/vision insurance

Employee assistance program

401(k) with company match

Quarterly social events

Volunteer events

Employee networks

Job summary

Consor is seeking an Administrative Coordinator to serve as the first point of contact for clients, guests, and staff in a dynamic Portland office. You will manage calendars, coordinate onboarding for new hires, handle mail and records, and support daily operations with accuracy and discretion.

In this role, you will also assist with office events, maintain files, and back up reception duties as needed, while driving a professional, welcoming environment aligned with Consor’s standards and

Qualifications

• High school diploma or equivalent required.
• 4+ years of administrative support experience preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Oversee general administrative needs including shipping, supplies orders, and access cards.
• Coordinate and set up office events and meetings.
• Receive, sort, and distribute daily mail.
• Maintain electronic and paper files, records, and reports.
• Back-up answering calls on a multi-line phone.
• Assist with weekly expense reporting.
• Coordinate fleet vehicle deliveries and maintenance; able to drive up to a full-size pickup.

Skills

MS Office proficiency

Professional communication

Education

High school diploma or equivalent

Tools

MS Office Suite

Job description

What Your Day Will Look Like:

As an Administrative Coordinator, you will serve as the first point of contact for clients, guests, and employees, creating a welcoming and professional office environment. Key responsibilities include greeting and assisting in-person visitors, answering and directing incoming phone calls, managing and coordinating office calendars and scheduling needs, maintaining accurate records through data entry and administrative reporting, and supporting daily office operations.

You will also be responsible for preparing and setting up workstations for new hires, ensuring they have the equipment, resources, and access needed for a successful onboarding experience. Additional duties may include coordinating office communications, organizing administrative processes, and providing general operational support to staff and leadership.

Projected Compensation: $29.00/hr. - $32.00/hr

32 Hours Per Week

What You’ll Do:

• Oversee general administrative needs including but not limited to shipping, office and breakroom supply orders, ordering/canceling office access cards, and keys, office maintenance and/or repairs.
• Work with discipline leads and corporate teams to coordinate and set up office events, meetings, happy hours etc.
• Receive, sort, and distribute daily office mail.
• Maintain electronic and paper files, records, and reports.
• Back-up answering calls on multi-line phone.
• Assist with weekly expense reporting.
• Support regional and corporate fleet managers by coordinating fleet vehicle deliveries, fleet parking needs, scheduling regular and emergency repairs & maintenance. Must be able to drive up to a full size pick-up trucks in the local fleet various maintenance appointments.
• Assist with miscellaneous projects and tasks as requested by office colleagues.

What You’ll Need:

• High school diploma or equivalent.
• 4+ years of administrative support experience.
• Must have a valid driver\'s license with a good driving record.
• Proficiency in MS Office Suite: Word, Excel, PowerPoint, and Outlook software.
• This office job primarily operates in a professional office environment and routinely requires the use of standard office equipment such as computers, phones, and copy machines. May occasionally be exposed to noise.
• While performing the duties of this job, physical demands of the employee may include constant sitting, talking, hearing, repetitive motions and occasional standing, moving, reaching, handling, grasping, feeling, and coordination. This job will rarely require lifting, carrying, pushing, or pulling over to 35 lbs.

What Benefits You’ll Enjoy:

We invest in us. Because our team members go above, below, and beyond the surface to care for our communities (inside and out), we do our best to take care of you by providing a comprehensive benefits package! Eligibility for some of the benefits outlined below is based on full-time work status; part-time and contingent positions are only eligible based on hours worked. If you have questions, contact [e-mail].

• Career Growth & Development – Tuition reimbursement program, paid professional training, major license achievement bonus, extensive online-demand learning center, and paid professional memberships.
• Work-Life Alignment – Industry-competitive PTO, seven paid holidays and two floating holidays, flexible work schedules, paid parental leave, and eligibility for hybrid and remote work options for some employees based on role responsibilities.
• Wellness – Medical, dental and vision insurance, employee assistance program, fitness and wellness reimbursement, and HSA and FSA options.
• Life – Employer-paid STD and LTD, employer-paid term life insurance, and retirement 401(k) with company match.
• Community – Quarterly social events, paid group volunteering events, and employee networks and groups.

How Your Career Will Grow:

We know career growth is not always linear or streamlined—it’s often dynamic. You may want to explore a management track, try a new technical track, or move laterally to reposition your skills and talents. No matter what level you join us at or how you want to shape your career, we want Consor to be a place where you can learn and grow.

Why You’ll Love Consor:

You’ll experience a culture where we share in our successes and support one another through challenges. Here, there are countless opportunities to explore your career path by working on projects that help you expand your potential and take your career to new heights! Join our diverse team of experts who live and work alongside client partners, providing thoughtful solutions to create inspiring communities together.

Consor’s Commitment to Equal Opportunity in the Workplace:

Consor welcomes and celebrates equality and diversity in the workplace. We are committed to fostering an environment in which employees and prospective employees are treated with dignity and respect, and where the uniqueness, perspectives, and experiences of individuals are valued. Consor is an equal opportunity employer and maintains employment practices designed to provide equal employment and development opportunities for all employees and applicants, in accordance with applicable local, state, and federal laws. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law. Consor also maintains an affirmative action program across its offices and worksites.

If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources at [phone]. Persons with hearing and speech impairments can contact Consor by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD). Call 711 for TTY/TDD.

If any applicant believes they have been discriminated against or desires further information or assistance, contact us at [phone].

Notices:

The above job description is intended to relay a general sense of the position’s responsibilities and expectations. It does not describe all tasks that may be assigned. As business demands change, the essential functions of this position may also change. The position requires the successful completion of applicable pre-employment substance screening and background checks.

At Consor, we're committed to recruiting teammates ready to expand their potential. To safeguard candidates, we use only legitimate recruitment practices. Initial outreach is conducted through official Consor email addresses or LinkedIn messaging; be suspicious of any inconsistencies. We do not request personal data, sensitive information, or banking details during the application process. Interviews are conducted via phone, in person, or through Microsoft Teams—never through messaging apps or other calling services. All job offers are merit-based, delivered verbally, and followed up by written confirmation. If personal information is required to initiate the hiring process, it will be collected through secure, authorized channels. If ever in doubt, contact [e-mail].