Administrative Coordinator

Oregonite; Portland (OR); On-site; USD 40,000 - 44,000; Full time

Benefits offered by this job

Career growth

Work-life balance

Wellness benefits

Retirement plan

Community events

Job summary

Consor is seeking an Administrative Coordinator to act as the first point of contact for clients, guests, and employees. You will greet visitors, handle calls, manage calendars, and maintain records to support daily operations.

You will set up workstations for new hires, assist with onboarding, and help coordinate office communications and events. This role requires strong organizational and MS Office skills and a valid driver’s license.

Qualifications

• High school diploma or equivalent.
• 4+ years of administrative support experience.
• Must have a valid driver’s license with a good driving record.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Oversee general administrative needs including but not limited to shipping, office and breakroom supply orders, ordering/canceling office access cards, and keys, office maintenance and/or repairs.
• Work with discipline leads and corporate teams to coordinate and set up office events, meetings, happy hours etc.
• Receive, sort, and distribute daily office mail.
• Maintain electronic and paper files, records, and reports.
• Back-up answering calls on multi-line phone.
• Assist with weekly expense reporting.
• Support regional and corporate fleet managers by coordinating fleet vehicle deliveries, fleet parking needs, scheduling regular and emergency repairs & maintenance. Must be able to drive up to a full size pick-up trucks in the local fleet various maintenance appointments.
• Assist with miscellaneous projects and tasks as requested by office colleagues.

Skills

Administrative support

MS Office

Communication

Driving

Education

High school diploma

Tools

MS Office Suite

Job description

What Your Day Will Look Like:

As an Administrative Coordinator, you will serve as the first point of contact for clients, guests, and employees, creating a welcoming and professional office environment. Key responsibilities include greeting and assisting in-person visitors, answering and directing incoming phone calls, managing and coordinating office calendars and scheduling needs, maintaining accurate records through data entry and administrative reporting, and supporting daily office operations.

You will also be responsible for preparing and setting up workstations for new hires, ensuring they have the equipment, resources, and access needed for a successful onboarding experience. Additional duties may include coordinating office communications, organizing administrative processes, and providing general operational support to staff and leadership.

Projected Compensation: $29.00/hr. - $32.00/hr

32 Hours Per Week

What You'll Do:

• Oversee general administrative needs including but not limited to shipping, office and breakroom supply orders, ordering/canceling office access cards, and keys, office maintenance and/or repairs.
• Work with discipline leads and corporate teams to coordinate and set up office events, meetings, happy hours etc.
• Receive, sort, and distribute daily office mail.
• Maintain electronic and paper files, records, and reports.
• Back-up answering calls on multi-line phone.
• Assist with weekly expense reporting.
• Support regional and corporate fleet managers by coordinating fleet vehicle deliveries, fleet parking needs, scheduling regular and emergency repairs & maintenance. Must be able to drive up to a full size pick-up trucks in the local fleet various maintenance appointments.
• Assist with miscellaneous projects and tasks as requested by office colleagues.

What You'll Need:

• High school diploma or equivalent.
• 4+ years of administrative support experience.
• Must have a valid driver’s license with a good driving record.
• Proficiency in MS Office Suite: Word, Excel, PowerPoint, and Outlook software.
• This office job primarily operates in a professional office environment and routinely requires the use of standard office equipment such as computers, phones, and copy machines. May occasionally be exposed to noise.
• While performing the duties of this job, physical demands of the employee may include constant sitting, talking, hearing, repetitive motions and occasional standing, moving, reaching, handling, grasping, feeling, and coordination. This job will rarely require lifting, carrying, pushing or pulling over to 35 lbs.

What BenefitsYou’llEnjoy:

We invest in us. Because our team members go above, below, and beyond the surface to care for our communities (inside and out), we do our best to take care of you by providing a comprehensive benefits package! Eligibility for some of the benefits outlined below is based on full-time work status; part-time and contingent positions are only eligible based on hours worked. If you have questions, contact [e-mail].

• Career Growth & Development – Tuition reimbursement program, paid professional training, major license achievement bonus, extensive on-demand learning center, and paid professional memberships.
• Work-LifeAlignment – Industry-competitive PTO, seven paid holidays and two floating holidays, flexible work schedules, paid parental leave, and eligibility for hybrid and remote work options for some employees based on role responsibilities.
• Wellness – Medical, dental and vision insurance, employee assistance program, fitness and wellness reimbursement, and HSA and FSA options.
• Life – Employer-paid STD and LTD, employer-paid term life insurance, and retirement 401(k) with company match.
• Community – Quarterly social events, paid group volunteering events, and employee networks and groups.

How Your Career Will Grow:

We know career growth is not always linear or streamlined—it’s often dynamic. You may want to explore a management track, try a new technical track, or move laterally to reposition your skills and talents. No matter what level you join us at or how you want to shape your career, we want Consor to be a place where you can learn and grow.

WhyYou’llLove Consor:

You’ll experience a culture where we share in our successes and support one another through challenges. Here, there are countless opportunities to explore your career path by working on projects that help you expand your potential and take your career to new heights! Join our diverse team of experts who live and work alongside client partners, providing thoughtful solutions to create inspiring communities together. Click here to learn more about Consor.

Consor’s Commitment to Equal Opportunity in the Workplace

Consor welcomes and celebrates equality and diversity in the workplace. We are committed to fostering an environment in which employees and prospective employees are treated with dignity and respect, and where the uniqueness, perspectives, and experiences of individuals are valued. Consor is an equal opportunity employer and maintain employment practices designed to provide equal employment and development opportunities for all employees and applicants, in accordance with applicable local, state, and federal laws. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law. Consor also maintains an affirmative action program across its offices and worksites.

If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources at [phone]. Persons with hearing and speech impairments can contact Consor by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD). Call 711 for TTY/TDD.

If any applicant believes they have been discriminated against or desires further information or assistance, contact us at [phone].

Notices: The above job description is intended to relay a general sense of the position’s responsibilities and expectations. It does not describe all tasks that may be assigned. As business demands change, the essential functions of this position may also change. The position requires the successful completion of applicable pre-employment substance screening and background checks.