Proactive Administrative Specialist & Project Support

Kimley-Horn; Minnesota; On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Exceptional Retirement Plan

Comprehensive Health Coverage

Time Off

Financial Wellness

Professional Development

Family-Friendly Benefits

Job summary

Kimley-Horn in Saint Paul, MN is seeking a proactive Administrative Assistant to join our in-office team. You will provide administrative support to multiple project teams, manage calendars, assist with proposals, travel, invoicing, and event coordination, and help keep offices organized.

The ideal candidate has 2+ years in an admin role, strong writing and proofreading skills, and excellent communication. This role offers a structured environment with growth opportunities and comprehensive

Qualifications

• 2+ years in an administrative role within a corporate environment.
• Strong writing and proofreading abilities.
• Excellent verbal and written communication skills.

Responsibilities

• Revise client proposals, fee estimates, scope of services, forms, progress reports and other project documents.
• Produce exhibits, plans, project manuals and reports.
• Compile meeting agendas, minutes and other documents.
• Attend project meetings to record minutes.
• Proactively manage Outlook calendars (meetings/call scheduling).
• Book travel and manage expense reports.
• Support monthly invoicing activities.
• Collaborate with other administrative staff and firm leaders.
• Support reception activities including phone calls, packages, and visitor greetings.
• Maintain production and supply rooms and common areas.
• Assist with event planning and coordination.
• Run occasional work-related errands.

Skills

2+ years administrative experience

MS Office proficiency

Proofreading / writing

Communication skills

Calendar management

Organizational skills

Tools

MS Office Suite

PowerPoint

Job description

Kimley-Horn in Saint Paul, MN is seeking a proactive Administrative Assistant to join our in-office team. You will provide administrative support to multiple project teams, manage calendars, assist with proposals, travel, invoicing, and event coordination, and help keep offices organized.

The ideal candidate has 2+ years in an admin role, strong writing and proofreading skills, and excellent communication. This role offers a structured environment with growth opportunities and comprehensive