Administrative Specialist: Calendar, Travel & Events

Kimley Horn; Saint Paul (MN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Retirement plan with company match

Health coverage

Flexible scheduling and time off

Student loan matching & bonuses

Tuition reimbursement & training

New parent leave & family benefits

Job summary

Kimley-Horn in the Twin Cities is seeking an Administrative Assistant to provide crucial administrative support to our teams. This in-office role resides at 767 Eustis Street Suite 100 Saint Paul, MN, where organization and proactive service are valued.

You will manage calendars, assist with proposals and reports, support events and marketing efforts, and help maintain efficient office operations with attention to detail and strong writing skills.

Qualifications

• 2+ years in a corporate Administrative role.
• Strong verbal and written communication; proofreading skills.
• Proficient in MS Office; PowerPoint skills preferred.

Responsibilities

• Assist with revising client proposals, fee estimates, scope of services, forms, and reports.
• Produce exhibits, plans, project manuals, and reports.
• Compile meeting agendas, minutes, and miscellaneous documents.
• Attend project meetings to record minutes.
• Proactively manage Outlook calendars (scheduling).
• Book travel arrangements and manage expense reports.
• Support the office’s monthly invoicing activities.
• Partner with administrative staff firm leaders and support reception.

Skills

Administrative experience

Proofreading

Communication

Time management

Calendar management

Tools

MS Office Suite

PowerPoint

Job description

Kimley-Horn in the Twin Cities is seeking an Administrative Assistant to provide crucial administrative support to our teams. This in-office role resides at 767 Eustis Street Suite 100 Saint Paul, MN, where organization and proactive service are valued.

You will manage calendars, assist with proposals and reports, support events and marketing efforts, and help maintain efficient office operations with attention to detail and strong writing skills.