Department Administrative Specialist

Central Texas College; Killeen (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Central Texas College is seeking an Office Assistant II to provide advanced administrative support to the Department Chair, ensuring smooth operations and effective communication within and outside the department.

The role manages data, generates reports, coordinates scheduling, and initiates and tracks purchase orders, exercising independent judgment to support budgeting and program evaluation.

Qualifications

• High school diploma or GED required or equivalent experience.
• Associate's degree preferred.
• Four years wage earning clerical experience or certification with related office administration experience.

Responsibilities

• Prepare department reports for accreditation and program review.
• Coordinate scheduling of courses, classrooms, and faculty assignments.
• Process purchase orders and vendor invoices.
• Manage budgets and track program expenditures.

Skills

Confidentiality

Time management

Data analysis

Report preparation

Communication

Education

High school diploma or GED

Associate's degree preferred

4 years clerical experience

Tools

Microsoft Office Suite

Database / scheduling systems

Job description

Central Texas College is seeking an Office Assistant II to provide advanced administrative support to the Department Chair, ensuring smooth operations and effective communication within and outside the department.

The role manages data, generates reports, coordinates scheduling, and initiates and tracks purchase orders, exercising independent judgment to support budgeting and program evaluation.