Executive Administrative Assistant to Director

South Texas College; McAllen (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

South Texas College is seeking an Administrative Assistant to support the director and staff, coordinating communications and schedules across departments. The role involves budgeting tasks, travel arrangements, payroll prep, and report production to meet tight deadlines.

Strong MS Office skills, excellent communication, and the ability to work independently or in a team are essential, as is a commitment to serving a diverse campus community.

Qualifications

• Associate's degree or 60 earned college hours.
• At least two years of professional work experience in a formal setting.
• Excellent oral, written and interpersonal communication skills.
• Strong computer skills with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provides administrative support to the director and staff.
• Facilitates communications, plans and follows up on administrative matters.
• Processes administrative and clerical tasks for the director and office staff.
• Compiles, types, and tracks reports; coordinates cross‑department projects.
• Manages budget monitoring, requisitions, and purchase orders; coordinates travel.
• Prepares payroll docs as needed and handles office scheduling.
• Performs other duties as assigned by the department.

Skills

Oral and written communication

Interpersonal communication

Microsoft Office Suite

Critical thinking

Time management

Independent and teamwork

Diversity awareness

Reading and interpreting documents

Report writing

Public speaking

Education

Associate's degree

60 earned college hours

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

South Texas College is seeking an Administrative Assistant to support the director and staff, coordinating communications and schedules across departments. The role involves budgeting tasks, travel arrangements, payroll prep, and report production to meet tight deadlines.

Strong MS Office skills, excellent communication, and the ability to work independently or in a team are essential, as is a commitment to serving a diverse campus community.