Administrative Assistant – Student Services & Operations

austincc; San Gabriel (CA); On-site; USD 21,000 - 30,000; Full time

Job summary

Austin Community College is seeking an Assistant, Administrative to provide clerical and administrative support to a department serving faculty, staff, and students. The role includes handling correspondence, scheduling, data entry, and basic budgeting tasks.

The position emphasizes strong organizational skills, confidentiality, and effective communication with a diverse campus community, including multitasking across programs and events.

Qualifications

• Two years related work experience.
• High school diploma or educational equivalent.
• Familiarity with serving multicultural populations.

Responsibilities

• Performs administrative duties for a department in support of faculty, staff, and/or student efforts.
• Examines and answers correspondence, processes and prioritizes office communications, and maintains supervisor's schedule.
• Communicates program information and assists students.
• Gathers, compiles, and enters data, producing routine and specialized reports.
• May design and produce handouts, fliers, newsletters, brochures, manuals or other documents.
• Maintains calendars, schedules, and appointments, including department meetings and events.
• May input budget figures, requisitions, and assist in procurement.
• Oversees workflow of others, as appropriate.

Skills

Maintaining an established work

Interpersonal and communications

Organizational and planning

Data entry and filing

Confidentiality

Relationship management

Customer orientation with diverse pop.

Education

High school diploma or educational equivalent

Tools

Spreadsheet software

Word processing

Database software

Presentation software

Social media

Desktop publishing

Webpage updates

Job description

Austin Community College is seeking an Assistant, Administrative to provide clerical and administrative support to a department serving faculty, staff, and students. The role includes handling correspondence, scheduling, data entry, and basic budgeting tasks.

The position emphasizes strong organizational skills, confidentiality, and effective communication with a diverse campus community, including multitasking across programs and events.