Administrative Assistant

South Texas College; McAllen (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

South Texas College is seeking an Administrative Assistant to support the director and staff, coordinating communications and schedules across departments. The role involves budgeting tasks, travel arrangements, payroll prep, and report production to meet tight deadlines.

Strong MS Office skills, excellent communication, and the ability to work independently or in a team are essential, as is a commitment to serving a diverse campus community.

Qualifications

• Associate's degree or 60 earned college hours.
• At least two years of professional work experience in a formal setting.
• Excellent oral, written and interpersonal communication skills.
• Strong computer skills with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provides administrative support to the director and staff.
• Facilitates communications, plans and follows up on administrative matters.
• Processes administrative and clerical tasks for the director and office staff.
• Compiles, types, and tracks reports; coordinates cross‑department projects.
• Manages budget monitoring, requisitions, and purchase orders; coordinates travel.
• Prepares payroll docs as needed and handles office scheduling.
• Performs other duties as assigned by the department.

Skills

Oral and written communication

Interpersonal communication

Microsoft Office Suite

Critical thinking

Time management

Independent and teamwork

Diversity awareness

Reading and interpreting documents

Report writing

Public speaking

Education

Associate's degree

60 earned college hours

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

Special InstructionsDear Applicant,The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:Social Security NumberDate of BirthAgeCitizenship StatusGenderEthnicity/RaceMarital StatusApplicant Photos* .Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.TranscriptsTranscripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).Foreign transcriptsApplicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES MembersJob DescriptionDepartment: Institutional Advancement and External AffairsGeneral Statement of JobThe Administrative Assistant provides administrative support to the director and staff by performing the following essential duties and other duties as assigned.Specific Duties and ResponsibilitiesEssential Functions:Provides administrative support and assistance to the director and office staff.Facilitates communications, plans, and follows-up on administrative matters.Processes administrative and clerical affairs of the director and office staff.Assists with compiling, typing, and tracking reports, as directed.Coordinates projects/reports with other departments and divisions.Manages and/or monitors multiple projects and coordinated tasks, with some weekend and evening work required to meet strict deadlines.Handles inquiries and exercises sound judgment in referral of inquiries to appropriate staff.Seeks to solve problems, address concerns, and plans ahead with great attention given to customer service, project quality, and exact detail.Assists with annual budget development and subsequent preparation, including but not limited to monitoring budget, tracking of requisitions and purchase orders, and processing reconciliations.Orders and maintains supplies and arranges for equipment maintenance.Coordinates and processes travel arrangements, authorizations/vouchers, mileage reimbursements, and applicable forms.Conducts inventory on all department's assets and office supplies, as needed.Coordinates office schedule (e.g. trainings and/or retreats).Prepares payroll documentation, as needed.Assists with interdepartmental projects, as assigned.Performs other duties as assigned.Required Education and ExperienceTo qualify, one of the following must be met:Associate's degreeA minimum of 60 earned college hoursAt least two (2) years of work experience in a professional work setting required.Required Knowledge, Skills and AbilitiesExcellent oral, written and interpersonal communication skills.Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.Good critical-thinking and problem-solving skills.Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.Ability to work independently as well as a team player within department and with others.Demonstrated ability to interact effectively with a diverse multi-cultural college population.Demonstrated commitment to achieving the vision and mission of South Texas College.Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.Ability to write routine reports and correspondence.Ability to speak effectively before groups of students, customers or employees of organization.Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form.Ability to deal with problems involving several concrete variables in standardized and non-standardized situations.Checks, Certificates, Licenses, and RegistrationsSecurity Sensitive position: All applicants are subject to a criminal background check under South Texas College policy.In addition, subject to a federal background check.Physical RequirementsExerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.Bending the body downward and forward by bending leg and spine.Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.Applying pressure to an object with the fingers and palm.Perceiving the nature of sounds at normal speaking levels with or without correction.Ability to receive detailed information through oral communication, and to make the discrimination in sound.Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.Ability to make rational decisions through sound logic and deductive processes.Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.Sitting particularly for sustained periods of time.Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.Mobility to accomplish tasks, particularly for long distances or moving from one work site to another. The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.Minimum Compensation$18.75Desired Start DateNovember 30, 2026Posting Close Date (No Close Date if Blank)3 November 2026 11:59pm